Job Description

Executive Secretary, Level 5

Law School Career Planning & Placement, Lincoln Center

Fordham University

 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Position Summary

Reporting to the Assistant Dean for the Career Planning Center (CPC), the Executive Secretary assists with all aspects of the administration and operation of the CPC. Specific responsibilities include assisting with and supporting recruitment programs, events, employer relations, customer service duties, and employment reporting and statistics.

 

Essential Functions        

• Assists the Senior Manager of Legal Recruiting with all clerical aspects of the Recruitment Programs, Employer Events, and interaction with employers.
• Handles logistical arrangements, including space reservation and set-up, coordinating catering logistics.
• Processes interview schedules.
• Prepares materials on employers for the Senior Manager of Legal Recruiting and Assistant Dean for marketing visits.
• Serves as the primary point of contact with respect to student and employer inquiries about Recruitment Programs and Employer Events.
• Maintains databases related to these areas and email archives for students.
• Answers student and alumni inquiries and provides information regarding services provided, in person and via telephone.
• Assists the Assistant Dean and the administrator who oversees the employment reporting process and collection with processing employment information for graduates and managing data collection and inputting into databases for internal and external purposes.

 

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

 

Required Qualifications: Education and Experience        

• High School Diploma
• Minimum of 2 years of clerical experience.

 

Required Qualifications: Knowledge and Skills     

• Extremely well organized and an independent worker able to follow through on projects and assignments with little supervision.
• Must be able to represent the CPC in a highly professional manner to students, alumni, and employers.
• Strong computer skills, including Microsoft Word, Access, and Excel.
• Ability to maintain discretion and confidentiality.
• Mandatory Competency Testing.
• Demonstrated Writing Ability.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

 

Preferred Qualifications 

• Undergraduate Degree

 

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,324.88

 

Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,324.88

 

Minimum Biweekly Salary for All Others: $2,133.10

 

Maximum Biweekly Salary for All Others: $2,133.10

 

Union Affiliation: Local 153

         

START DATE: ASAP

 

APPLY HERE: https://careers.fordham.edu/postings/8711

 

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

 

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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