Job Description

Executive Secretary, Lvl 5

McGinley Student Center, Rose Hill

Fordham University

 

Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 

 

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents 
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

 

Position Summary

Reporting to the Assistant Dean for Student Involvement to provide clerical support in all areas of OSI and office management of projects as assigned by the supervisor.

 

Essential Functions        

• Assists the Assistant Dean and the administrative team within OSI in managing a high-traffic office overseeing Student Events and Programming, Commuter Student Services, the McShane Center, and New Student Orientation.
• Provides clerical, telephone, scheduling, and computer support for the Assistant Dean and other OSI areas as determined by the supervisor, including front office reception and coverage in other reception areas as needed.
• Maintains the front reception area for the Office for Student Involvement, answering calls, directing inquiries, greeting students and guests, and managing traffic flow.
• Manages the office’s general email account and provides administrative support for all corporate accounts within OSI.
• Drafts and prepares documents, develops spreadsheets and reports, distributes meeting agendas and minutes, and supports special projects as determined by the Assistant Dean.
• Assists with updating departmental websites and preparing team meeting agendas.
• Reviews and approves flyers for posting around campus.
• Assists with managing locker rentals and distribution in the McShane Center.
• Oversees inventory and ordering office supplies, stationery, balloons, and helium tanks.
• Supports the Student Clubs administrative team to ensure clubs have access to copying in OSI and assists with the review and approval of club fliers.
• Maintains updated office forms, notices, and contact information on Rams involved.
• Assists with the sales of discount movie tickets and Metro Cards, tracks staff vacation schedules, handles vending machine reimbursements, and oversees key distribution for OSI spaces.

 

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.

 

Management Responsibilities  

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.

         

Required Qualifications: Education and Experience        

• High school degree or equivalent.
• Minimum of two years of clerical experience.

 

Required Qualifications: Knowledge and Skills     

• Demonstrated experience working in a student-centered environment and proficiency in building and maintaining excellent relationships with departments, faculty, and student groups across campus.
• Proficiency in Adobe Acrobat, MS Word, Excel, Access, PowerPoint and Gmail.
• Highly organized, resourceful, and adaptable, with excellent communication and interpersonal skills. Detail-oriented and able to effectively manage multiple tasks.
• Demonstrated professional maturity.
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

 

Preferred Qualifications 

• College degree preferred.
• Oversight experience of student workers or equivalent preferred.
• Experience in higher education, conference services, or hospitality services is preferred.

 

Minimum Biweekly Salary for All Others: $2,133.10

 

Maximum Biweekly Salary for All Others: $2,133.10

 

Union Affiliation: Local 153

         

START DATE: ASAP

 

APPLY HERE: https://careers.fordham.edu/postings/8628

 

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 

 

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

 

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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