Duties and Responsibilities: The Administrative Assistant, Classified II, position reports to the Director of Nursing and is responsible for secretarial duties in support of the instructional program. This is a security-sensitive position and is subject to a criminal history record. (Texas Government Code 411.094 & Texas Education Code 51.215)

Specific duties include:

1. Assisting with typing and maintaining official school correspondence, minutes of standing committees, minutes of faculty/staff meetings, purchase orders, and travel and supply requisitions.

2. Providing notary services as necessary.

3. Assist with ordering and maintaining supplies necessary for office function.

4. Receiving visitors, answering phones, and conveying messages to students, faculty, Assistant Director of Nursing, and Director of Nursing.

5. Assist with typing and reproducing course outlines, examinations, syllabi, course manuals, and other instructional materials.

6. Set-up advising appointments for students with faculty.

7. Assisting Director of Nursing with course schedules.

8. Assist with program testing with the Testing Center for current and potential students, when needed.

9. Providing program recruitment materials and information to potential students and other interested parties.

10. Assist with maintaining correspondence and admissions files.

11. Assisting the Director of Nursing in compiling and maintaining accurate records including student applications and transcripts, physical examinations, licensure verification, former and current student records, attendance records and reports, program handbooks, and other information.

12. Assisting with program application evaluation/calculation and review.

13. Assisting with admissions procedures and files with the Admissions Office.

14. Coordinating and assisting with program orientations and drug testing.

15. Coordinating and assisting with student ID creation and storage.

16. Coordinating and assisting with production of senior pictures.

17. Supervising and organizing work-studies, lab assistants, and proctors.

18. Assisting with simulation and skills lab activities and inventory.

19. Assisting with Student Nurses’ Association activities.

20. Assisting with organization and management of Advisory Committee meetings, graduation, and pinning ceremonies.

21. Performing other duties as requested by the Director of Nursing, Assistant Director of Nursing, and faculty.

22. Assisting with other College functions as requested by the Director of Nursing, Vice President of Instructional Services, and President.

Travel Required: Occasional to Century City/Wichita Falls

Experience and Training: Experience in administrative/clerical support

Education: High School Graduate or GED required

Knowledge, Skills and Abilities: Must be proficient in use of computers and Microsoft Office software programs. Knowledge of filling, report preparation, correspondence and professional etiquette required. Interpersonal communication skills are necessary as regular contact with students, faculty and the public are essential to job function.

Preferred Qualifications: Experience in business with educational focus preferred. Associate's Degree or higher preferred. 

Minimum Educational Qualifications: High School Diploma or GED

Maximum Educational Qualifications: Bachelor's Degree

Salary or Salary Range: This is a full time 12 month position with full time benefits. This is a Classified II, Administrative Assistance position on the Classified salary schedule. The salary is $23,290 to $25,090 based on experience. Applications will be accepted until this position is filled. This position is available July 15, 2024.

This is a security-sensitive position and is subject to a criminal history record. Criminal history records will be used only for the purpose of evaluating applicants for employment in security-sensitive positions. (Texas Government Code 411.094 & Texas Education Code 51.215)