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Human Resources Information Systems/Data Specialist

Chattahoochee Valley Community College

Job Description

Human Resources Information Systems/Data Specialist

Salary : Depends on Qualifications

Location : Hickory, NC

Job Type : Full-time

Department : Human Resources

Job Number : FT_22_HRIS

Closing : 6/30/2022 11:59 PM Eastern


This position serves as the Human Resources Information (HRIS) expert, participating in data collection, providing data analysis, completing HR-related reporting, and responding to information requests from faculty, staff, students, and the public. This position will also perform a wide variety of complex and confidential work in support of the college’s human resources functions.

This is a full-time, 12-month staff position.

Position is open until filled.

Reports to : Chief Human Resources Officer.

Has no direct reports.

Examples of Duties

  • Maintains HR systems applications and makes recommendations for system enhancements for all existing HR software.
  • Manages projects for HR systems including planning, designing, testing, and implementing solutions to meet project objectives.
  • Coordinates HRIS projects and serves as key liaison with IT, third parties, and other stakeholders on software implementation and enhancements.
  • Maintains and audits HRIS data integrity by running queries and analyzing data.
  • Responsible for the creation and dissemination of federal, state, and North Carolina Community College System (NCCCS) mandated reports including IPEDS report and Staff Information Report, and Affordable Care Act 1095-C Reporting.
  • Responsible for Electronic File Maintenance for Human Resources personnel files and related files using the college’s scanning software. Serves as HR SME on scanning software.
  • Writes, maintains, and supports a variety of reports or queries using appropriate reporting tools; assists in the development of standard reports for ongoing customer needs.
  • Develops and provides in-person training and supplemental resources to end-users for HR-related software functionality.
  • Responsible for providing HR metrics to determine trends, performance levels, and areas for improvement.
  • Maintains and manages the college's hierarchy structure; works with accounting to request and ensure budget codes are set-up.
  • Serves as primary contact for data recovery and systems testing.
  • Creates and maintains the organizational structure and budgeting information for positions in HRIS.
  • Creates guidelines and trains HR staff on software applications.
  • Maintains HR website and HR page on the College portal.
  • Proactively seeks ways to apply technology to HR business processes to champion change.
  • Provides information and general assistance to college staff and the public regarding human resources policies, proce­dures, and process­es; answers questions and provides information regarding employee records, and related matters; assists in resolving routine problems or complaints.
  • Recommend improvements in workflow, procedures, and use of equipment and forms; schedule and review activities to ensure that work is completed in a timely and appropriate manner.
  • Participate in the maintenance of regular or confidential files, charts, reports, records, and other data; gather and compile the required information as necessary; sort and file documents and records according to standard policies and procedures.
  • Verify and review materials for completeness and conformance with established regulations and procedures.
  • Support office functions by cross-training and staying abreast of updates and changes to maintain office effectiveness.


  • Associate's degree in IT Information Systems, Business Administration, or a related field required.
  • Bachelor’s degree in IT Information Systems, Human Resources Management, Business Administration, or a related field preferred.
  • 3 years of experience working in an HRIS Specialist, Data Specialist/Analyst, or similar technical role required.
  • Experience with HRIS systems with a North Carolina State or local agency preferred.

Knowledge of:

  • Broad knowledge of basic theories and principles of human resources and HR data systems
  • Knowledge of state, federal, and local laws and regulations governing human resources
  • Solid mathematics, critical thinking skills, and strong ability to focus on detail, while maintaining a high degree of accuracy
  • Software implementation experience
  • Experience compiling data and running complex reports
  • Advanced experience in Excel, intermediate experience in Word and PowerPoint
  • Experience with an HRIS and a report writing software, preferably Colleague and Informer
  • Excellent oral and written communication skills
  • Strong analytical and project management skills
  • General Human Resource principles
  • Preferences: Project management experience

Ability to:

  • Collaborate with cross-functional teams
  • Organize and prioritize work with tight deadlines
  • Multi-task, and problem solve
  • Perform basic arithmetic, including addition, subtraction, multiplication, division, and percentages.
  • Provide excellent customer service;
  • Communicate effectively to a diverse audience
  • Apply analytical skills

Supplemental Information

  • All advertised positions are contingent upon funding.
  • All employees are paid by direct deposit.

Environmental Conditions:

Office environment; working closely with others; exposure to computer screens.

Physical Conditions:

  • Remaining in a stationary position (sitting or standing) for long periods of time.
  • Close visual acuity to perform any activities such as: preparing and analyzing data and figures; viewing a computer monitor; extensive reading.
  • Frequent with communication in person, via telephone, and email.
  • Light work: Exerting up to 20 pounds of force occasionally, and/or up-to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

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