1. Plan, organize, coordinate and direct the College’s budget development process
2. Develop and implement procedures, timelines, and formats related to budget preparation and maintenance
3. Maintain appropriate controls on expenditures and income and advise executive management of budgetary issues and concerns
4. Prepares and distributes budget documents to college divisions and departments
5. Implement budget model changes
6. Review and prepare drafts and final budget documents for the District
7. Review and analyze budgets for over expenditures and lack of revenue
8. Direct the timely preparation of College payrolls for full-time and part-time classified and academic staff in accordance with established schedules, District policies, State laws and pertinent collective bargaining agreements
9. Work with senior management to prepare financial projections using accepted forecasting techniques and procedures
10. Prepare comprehensive recommendations and reports relative to the College’s financial position
11. Plan, organize, schedule, assign, and supervise the work of classified business office staff in accounting, budgeting, payroll, cashiers, execution of contracts, and facility rental
12. Exchange information with staff, students, auditors, vendors, contractors, outside educational institutions, governmental and compliance agencies, community and business representatives, and other jurisdictions, concerning policies and procedures related to College and District finance, budget development, payroll, contracts, audits, reports, and other matters
13. Confer with senior management staff to strategically plan finance and budget projections, expenditures, long-range goals, compliance and reporting requirements, use of facilities, staffing needs, grant applications and procedures, and a variety of other college business services
14. Drive a motor vehicle to off-site locations to attend meetings, workshops, and other events and exchange current information about college business and related operations
15. Make presentations to senior management and other groups concerning fiscal, business, and operational matters
16. Train, supervise, and evaluate the work of staff in a variety of central college business
17. Make recommendations for staffing, timelines, and workflow
18. Plan, implement and evaluate training, orientation, and related activities for staff on topics such as budget planning and prioritization, budget development, expenditure/cost control, use of a database, report formatting, grant applications, and other subjects
19. Meet with and coordinate departmental and other staff in planning tasks, timelines, procedures, and other facets of special and regular projects, and reports
20. Research, compile data for, analyze, format, and present complex statistical, financial, budgetary, demographic, and other reports to senior management and other staff as assigned
21. Use spreadsheets and a variety of other computer software to compose and prepare correspondence, memoranda, report narratives, research summaries, procedure manuals, surveys, grant application data, and other materials
22. Perform complex data analysis
23. Make special and regular reports and presentations on college expenditures and revenues, enrollment and related costs, contracts, facilities usage, student and other organizational accounting, and other fiscal and business matters
24. Prepare materials and various financial schedules for and coordinate with independent auditors
25. Review, edit, and audit forms, applications, fiscal and other reports, evaluations, contracts, agreements, requests for services, and other materials for accuracy and timeliness
26. Sets up, maintains and retrieves file data related to budget history, operational and fiscal trends, expenditure projections, audit recommendations, grants, funding agencies, and other information
27. Performs other related duties as assigned

• • Bachelor’s degree in accounting, business administration, finance, or a closely related field OR an equivalent combination of education and experience
  • Successful work experience of increasing responsibility in budgeting, accounting, business administration or a closely related field
  • Experience in the coordination of workloads with people at various levels within an organization
  • Skill in complex data research, analysis and reporting
  • Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials
  • Demonstrated cultural competence, sensitivity to, and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff
  • Demonstrated skills in written and oral communication, including public speaking
  • Skill directing the work of others
  • Skill in project planning, implementation and evaluation
  • Possession of a California Driver’s license (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations

1. Knowledge of the goals, objectives, and business linkages of the college to District fiscal and business policies and procedures
2. Knowledge of basic accounting, finance and budgeting principles and practices, including fund accounting
3. Knowledge of the techniques of budget planning, monitoring, compliance, assessment and reporting
4. Skill in supervising and evaluating the work of others
5. Skill in oral communication, including public speaking
6. Skill in written communication
7. Skill in communicating effectively with people at various levels within an organization
8. Skill in communicating respectfully, sensitively and effectively with people who are diverse in their academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds
9. Skill in establishing and maintaining efficient and effective work teams
10. Ability to multi-task and organize complex, multi-faceted workloads, with attention to detail and timelines 

• Possession of a CPA license and/or Master’s degree is preferred

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.