Position, Department: Administrative Assistant, Continuing Education, Continuing Education & Workforce Development

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday - Friday, 8:00 am - 5:00 pm, 40 hours per week

Pay Range: $20.02 - $25.77 and determined based on relevant years of work experience.

Benefits Category: Full-time Benefits

Position Summary: Perform a variety of administrative support duties for Continuing Education (CE) for Johnson County Community College (JCCC) to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring information security and compliance. Communicate with all levels of staff, students, clients, external vendors, and leadership. Provide support for approximately 300 open enrollment cases per term.

Required Qualifications:

• Required an associates degree and 3+ years of related experience.
• May assist less-experienced team members.

To be considered for this position we will require an application, resume, and cover letter.

• Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

• Support the preparation and execution of open enrollment classes in multiple program areas within CE.
• Provide administrative support and customer service to staff and instructors and assist in resolving conflicts.
• Develop and implement internal and external communication strategies and maintain sensitive and privileged information confidentiality.
• Perform ongoing process improvement, including running various reports and streamlining procedures. - (Essential)
• Process payments and invoices for instructors, order and maintain supplies, and research optimal pricing to remain within the budgetary guidelines.
• Determine what courses need to be confirmed or canceled based on minimum enrollment and goals of the division.
• Submit attendance reports to the appropriate licensing boards, input information into various vendor databases, and assist with audit processes.
• Provide backup and support to other areas within CE, including administrative assistants and the testing center.

• Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning. Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture – not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran’s Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position. In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.