Description

The Administrative Assistant to the Associate Dean of Academic Instruction and Support-GT and Dean of IR/E is responsible for general secretarial and office management of the instructional administration office.

Duties

Duties and Responsibilities
1. Supports Switchboard operations for the college as needed;
2. Receives visitors, students, and employees who come into the Academic Administration Office;
3. Maintains a schedule of classroom and instructional office availability;
4. Responsible for maintaining faculty mailboxes and retrieving/disseminating mail to the Academic department;
5. Updates, maintains, and administers mass email list, gt_academics@mailman.eastms.edu;
6. Serves as receptionist for all visitors and students that visit the Golden Triangle Office of Instruction;
7. Orders and maintains inventory of general office supplies for Instruction and IR/E;
8. Administers DSS testing as needed;
9. Assists instructional and IR/E administration in the preparation and maintenance of files, portfolios, special reports, and all documentation related to local, state and federal compliance;
10. Assists in the dissemination of student course evaluations each semester;
11. Assists in gathering and summarizing data for grants and other purposes;
12. Effectively communicates with, cooperates with and supports other college personnel in daily activities.

Qualifications and Required Documents

Education: Associate degree or higher
Skills: Strong Microsoft Office skills, with an emphasis on Microsoft Excel; Excellent work ethic, communication and customer service skills.
Work Experience include required number of years documented experience in a comparable/related position: 2 years of relevant work experience or coursework related to Microsoft Excel and other Office products required.
Other Qualifications: Preference will be given to candidates with experience using Qualtrics, Power BI, or other research software.
Knowledge of national and state databases related to education and labor market is preferred.
Other Requirements:
1. Supports the College mission implicitly and explicitly in the daily execution of all duties and responsibilities;
2. Actively participates in maintaining an effective and continuous recruiting program;
3. Participates in Institutional Effectiveness activities;
4. Represents the College in a professional manner as evidenced by dress, demeanor and the discharge of daily responsibilities;
5. Fulfills other duties as assigned by the President and/or supervisor.

Non-Discrimination Policy