Executive Assistant to the Vice President/CIO
Job Description
Position Number:
126854Title:
Executive Assistant to the Vice PresidentFunctional Title:
Executive Assistant to the Vice President/CIOCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.00Unit:
DIT-BSS-Business Support ServicesCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Executive Assistant for the Vice President / Chief Information Officer (VP/CIO) provides a broad range of support to the Vice President and the DIT senior leadership staff. This position reports to the Assistant Vice President, Business Operations and is responsible for a myriad of activities within the Office of the Vice President. The Executive Assistant is responsible for managing the VP/CIO’s calendar and providing high-level support to ensure the day runs smoothly. This person will respond to various inquiries both external and internal to the organization and must have the ability to work with all levels of management, staff, external clients and vendors. Ability to diplomatically handle confidential matters is required.
Additional activities that this position is responsible for includes, but is not limited to, IT governance meetings, fleet management, staff engagement activities, divisional meeting organization, travel approval on behalf of the VP/CIO, and communications back-up support. In addition to providing executive administrative support to the Vice President/CIO, this position is also responsible for administrative support of the Assistant Vice President, Business Operations and other members of the senior staff. This position must work closely with the Business Office and other administrative personnel to ensure the daily operations of the office run efficiently and effectively.
A successful candidate will be a self-starter who is able to handle multiple priorities at one time. This position requires flexibility, a willingness to take on a variety of tasks, and extreme attention to detail. Excellent communication and computer skills are essential to this position. This position requires physically working in the office 5 days a week during typical business hours. This position is considered an essential position and may be required to work at the normal work location or an alternative location during a major catastrophic event, weather emergency, or other operational emergencies to help maintain continuity of University services.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
- Bachelor’s degree or 4 years of equivalent work experience.
Experience:
- At least six years full-time progressive experience supporting a multi-person work environment, including executive level leadership.
- 1 year supervisory experience.
Knowledge , Skills and Abilities:
- Proficient English-language written and verbal communication skills and interpersonal skills. Excellent administrative writing and verbal skills.
- Full comprehension of office management systems and procedures. Microsoft Office, Google Workspace digital skills, ability to manage processes, organization, analyze information, and write reports.
- Excellent time management skills, attention to detail and proven ability to coordinate multiple priorities. Ability to work independently and collaboratively, as needed.
- Demonstrated experience with providing outstanding, prompt customer service.
Preferences:
Preferences:
- Experience with event management.
- Experience with Concur.
Additional Information:
Benefits Included:
- Medical, dental, and vision coverage designed to help you and your family live a healthy lifestyle.
- Flexible work opportunities
- UMCP Tuition Remission for employees, and their dependents to grow and achieve greatness.
- Generous paid time off package to address work/life balance and maintain well-being.
- Retirement Benefits created to aid employees in reaching future retirement goals.
- And many more…
Salary range $80,000s-$90,000s
**This position does not provide sponsorship for Visas.
Job Risks
Not Applicable to This PositionPhysical Demands
Sitting for extended periods of time. Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects. Physically able to participate in training sessions, presentations, and meetings.
Evening/weekend hours may be required to meet deadlines. Some travel may be required for the purpose of meeting with clients, stakeholders, or off-site personnel/management. This position is not eligible for telework. This position is considered an essential position and may be required to work at the normal work location or an alternative location during a major catastrophic event, weather emergency, or other operational emergencies to help maintain continuity of University services.
Posting Date:
04/15/2024Open Until Filled
YesBest Consideration Date
05/06/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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