Check Processor/Receptionist
Job Description
Posting Number
PG193839SPInternal Recruitment
NoWorking Title
Check Processor/ReceptionistAnticipated Hiring Range
$35,000 - $39,000Work Schedule
Monday through Friday, 8 am to 5 pmJob Location
Raleigh, NCDepartment
University ControllerAbout the Department
The University Controller’s Office is a department under the Division of Finance. The office has business units covering the following areas; Cash Management, Banking, and Merchant services; General Accounting, Financial Reporting, and Taxation; Accounts Payable; Business Systems; Payroll and Debt Management.
The University Controller’s Office works to advance NC State as a leader in fiscal accountability and responsibility through a collaborative partnership with our campus community, strong partnerships with our peer groups, improvements in the University’s financial systems and internal controls, and efficient and effective business operations. The office continues its attention towards collaborative efforts and in providing fiscal leadership, oversight, accounting, reporting, training, and outreach services that exemplify the highest standards of quality, performance, and service. Having professional staff and managers with imagination, knowledge, and people skills are paramount in the successful implementation of these goals.
The University Controller’s Office is responsible for fiscal accountability, accuracy and reporting of a $2.3 billion enterprise, including timely and accurate payment of monthly and biweekly wages to over 18,000 staff, faculty, student workers and temporary employees, over 110,000 vendor payments annually and management of a $480 million external debt portfolio.
Essential Job Duties
The Check Processor/Receptionist serves as the first point of contact for campus partners with external vendors for the Controller’s Office. In this role, you will manage various aspects of financial transactions within the university, including communicating invoice payment statuses, distributing university checks, and addressing inquiries from both campus and external vendors.
Responsibilities include but are not limited to:
- Handling the printing, approval, reconciliation, and recording of university checks and distributing them to departmental users.
- Researching and resolving discrepancies in vendor statements and invoices.
- Auditing, and processing small purchase vouchers and invoices, and ensuring compliance with Sate and University policies, procedures, and guidelines.
- Communicating policies and guidelines to campus financial users and external vendors.
- Approves vouchers for all funding sources and determines the corrective action if any invoices have problems or seek assistance from your supervisor to discover solutions.
Other Responsibilities
Other duties as assigned.
Must be able to assist campus personnel with check and invoice inquiry.
Must be able to work in a high volume environment and have the ability to prioritize work assignments.
Must be able to assist campus personnel with check and invoice inquiry.
Must be able to work in a high volume environment and have the ability to prioritize work assignments.
Minimum Experience/Education
High School Diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
Other Required Qualifications
- Excellent oral and written communication skills with the ability to document and respond to a broad range of university financial personnel.
- Proven to have high-quality customer service skills
- Demonstrated organizational skills that assist with working in a high-volume and fast-paced environment
- Comfortable working in a computerized web-based environment
Preferred Qualifications
- At least one year of financial or accounts payable experience
- Ability to interpret and apply policies, procedures, and guidelines
- Preference is given to those with experience in web-based accounting software, such as PeopleSoft Financial Systems/Payables
Required License or Certification
None
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
02/14/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
04/15/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
This is a repost: previous applicants need not reapply. Please include your resume, cover letter and contact information for three (3) professional references.
Position Number
00044143Position Type
SHRAPosition Classification Band Title
Accounting TechnicianPosition Classification Band Level
ContributingPosition Classification Salary Range
$ 33,540 - $ 63,478Salary Grade Equivalency
GN05Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
496001 - University ControllerAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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