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Administrative Assistant II
Job Description
Position Number:
102416Title:
Administrative Assistant IIFunctional Title:
Administrative Assistant IICategory Status:
20-Nonexempt,RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
UGST-Undergraduate StudiesHiring Range Minimum:
40609Hiring Range Maximum:
48731Benefits Summary
Top Benefits and Perks:Campus/College Information:
Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:
The Administrative Assistant II is responsible for providing administrative support to programs within Undergraduate Studies, including, Student Success Office, Pre-Transfer Advising and Pre-Law Advising.
This position will serve as receptionist for the office. Answer routine questions about all programs and procedures. Oversee and train student workers on front desk tasks and semester projects. Manage and maintain the office by monitoring supplies and reporting technical problems. Manage reconciliation of the three financial accounts. Maintain proper financial records pertaining to the office expenses. Participate in finance meetings and assist in financial analysis. Arrange all transportation including out-of-state and domestic, accommodations, and prepare itinerary. Create, process, and follow-up on travel expense reports, purchase orders, and budgeted purchase items. Assist in the coordinate of events including reserving conference rooms and catering contacts, event- set-up and break-down, transportation, and ordering supplies. Track and report costs, and other various event statistics for each event.
The successful candidate will have an understanding of the policies and procedures related to advising on campus.
This position will serve as receptionist for the office. Answer routine questions about all programs and procedures. Oversee and train student workers on front desk tasks and semester projects. Manage and maintain the office by monitoring supplies and reporting technical problems. Manage reconciliation of the three financial accounts. Maintain proper financial records pertaining to the office expenses. Participate in finance meetings and assist in financial analysis. Arrange all transportation including out-of-state and domestic, accommodations, and prepare itinerary. Create, process, and follow-up on travel expense reports, purchase orders, and budgeted purchase items. Assist in the coordinate of events including reserving conference rooms and catering contacts, event- set-up and break-down, transportation, and ordering supplies. Track and report costs, and other various event statistics for each event.
The successful candidate will have an understanding of the policies and procedures related to advising on campus.
Minimum Qualifications:
Education:
High School Diploma or GED.
High School Diploma or GED.
Experience:
3 years experience providing administrative support.
3 years experience providing administrative support.
Other:
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.
Required Knowledge, Skills, and Abilities:
- General knowledge of and skill in the practical application of generally accepted office practices and procedures.
- Ability to communicate effective both orally and in writing.
- Ability to proofread and edit written documents.
- Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.
- Ability to understand and follow oral and written instructions.
- Ability to interact effectively with internal and external parties in a courteous and efficient manner.
- Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.
Other:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:
Preferences:
- Three years administrative assistance experience.
- Willingness and ability to learn and explain detailed program information.
- Willingness to take responsibility for resolving problems.
- Ability to work independently and collaboratively.
- Excellent interpersonal skills including the ability to respond pleasantly to tense and demanding constituents.
- Professional phone manner and ability to prioritize effectively.
- Ability to exercise independent judgment and ensure confidentiality.
Job Risks
Not Applicable to This PositionPhysical Demands
The majority of the work is regular desk work, including extensive work on the computer. Able to lift a maximum of 15 pound boxes.
Posting Date:
04/05/2024Closing Date:
04/19/2024Open Until Filled
NoDiversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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