Mission Statement

The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary

The Human Resources Clerk is responsible for the coordinating of human resources functions, including, but not limited to, recruitment, hire process, orientation and training, payroll, and recording keeping.

Essential Functions

General

• Maintain confidentiality regarding all employee information.
• Coordinate with the HR Generalist at Divisional Headquarters (DHQ)
• Work with DHQ and the Center Director in response to employee concerns.
• Coordinate the Worker's Compensation process on site and with DHQ.
• Hiring and Onboarding.
• Coordinate recruitment, processing, and onboarding all employees. This includes but is not limited to:
  • TSAMM Processing for CFC
  • Run background checks including criminal and territorial registry.
  • Assisting new employees and supervisors with completing paperwork.
  • Schedule and conduct new hire orientations.
  • Name and ID badge ordering & processing.
  • Coordinating with Marketing on business cards
  • Coordinate with I.T. on email and computer set up.
  • Uniform distribution, inventory keeping, & ordering

Payroll

• Monitor time keeping system and ensure accuracy and timeliness of payroll information. This includes but is not limited to:
  • Ensuring that all timecards are complete and approved timely.
  • Running payroll reports such as overtime and mealtime violations

Staff Training

• Support organizational training and development efforts. This includes, but is not limited to:
  • Ensure employees are entered into the system & complete trainings.
  • Assist Staff with staff disciplinary needs & reporting.

Staff Appreciation

• Maintain complete and up to date employee and department files and records. This includes but is not limited to the following files:
  • General Personnel, Protecting the Mission, HIPAA, Fleet, Workers' Compensation, & Payroll.
  • Monitor and update Employee Databases on a weekly basis.
• Perform other related assignments/duties as assigned.

Working Conditions

Ability to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis. Ability to be able to lift up to 40lbs. Ability to grasp, push, pull objects such as files, file cabinets drawers and reach overhead. Ability to operate computer, fax and telephone.

Minimum Qualifications

• Minimum High School graduate or equivalent.
• 2+ years of administrative experience is preferred.
• Bilingual/bi-literate English/Spanish is preferred.
• Must be in good physical health and mental health, capable of meeting program demands.
• Must maintain a valid California Driver's License
• Must successfully complete Decision Driving Safety Test before driving for The Salvation Army and annually recertify as required.
• Must meet certification by and participation in The Salvation Army's Fleet Safety Program (Salvation Army Fleet Safety Policy dictates that an employee may not obtain more than two [2] moving violations or accidents within any 12-month period; see The Salvation Army Fleet Safety Policy)

Skills, Knowledge & Abilities

• Excellent verbal and written communication skills are required.
• Must have a good command of the English language, both verbal and written.
• Must be friendly, inviting, self-motivated, even-tempered and adaptable.
• Must have ability to work with, direct and relate with co-workers, members, and guest.
• Must be able to maintain a professional attitude and approach to problems.
• Must be able to function effectively without supervision.