Title: Registrar

Unit: Full Time Non-Unit Professional

Department: Enrollment Management/Registrar

Reports To: Assistant Vice President of Enrollment Management

General Summary:

The Roxbury Community College Registrar is the official custodian of all student information system records. Under the direction of the Assistant Vice President of Enrollment, she/he leads the technical, administrative, and operational functions of the Office of the Registrar as they relate to registration, student academic records, and records maintenance for all students. As the official keeper of the college's student records, the Registrar plans, organizes, and directs the processing, maintenance, and certification of all student records, working collaboratively with administrators within academic affairs, student affairs, and information technology department.

The Registrar will oversee registration, course and classroom scheduling and publications, recording and archiving student grades, transcript and degree information, transfer and credit evaluation. Additionally, the Registrar will oversee course catalog history, degree audits and graduation certification, and other activities related to students in all courses and programs offered by RCC in accord with accreditation standards and state and federal privacy regulations, particularly the Family and Educational Right and Privacy Act (FERPA).

Essential Job Functions:

• Strategy, Collaboration, and Student Success
• Provide direction and supervision for all activities pertaining to the Registrar's Office
• Implement a student-ready course schedule in collaboration with Academic Affairs and Student affairs leadership
• Develop, implement, and maintain student-centered registration processes to support enrollment and retention efforts using the Jenzabar Student Information System
• Oversee the process for submission of final grades and ensure the accurate and timely review of transcripts.
• Oversee the degree audit and conferral process
• Assist with the college's planning and execution of the annual Commencement exercises.
• Maintain the accuracy, integrity, security, and storage of student academic records.
• Oversee the maintenance of communication regarding academic policies, procedures, and key enrollment dates, such as, but not limited to, the college catalog, electronic forms, and student website.
• Assessment, Reporting, Technology and Compliance
• Serve as a liaison to Information Technology services in the support of student information systems.
• Ensure compliance with all local, state, and federal regulations related to student records and enrollment status and requests for student data (e.g., National Student Clearinghouse, Higher Education Information Resource System).
• Supervise the confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA) and deliver FERPA training to college constituencies.
• Monitor, evaluate, analyze and enhance operational effectiveness and implement changes as required for continuous improvement.
• Leadership and Administration
• Hire, supervise, and lead Registrar's Office staff.
• Serve on various committees as a representative for Enrollment services
• Actively engage with professional organizations (e.g., AACRAO, NEACRAO) to stay current on professional development, higher education trends, and best practices.
• Preform other related duties as assigned

• Minimum of three (3) years of experience in a college or university Office of Registrar (preferably in the role of Assistant Registrar or Registrar)
• Bachelor's degree required. Master's degree preferred. (Information Technology, Computer science or related fields - preferred)
• Strong computer skills for utilizing Student Information Systems (Jenzabar preferred)
• Comprehensive and sophisticated understanding of the application of technology and automation for student record creation, maintenance and storage that follow best practices in higher education.
• Understanding of FERPA regulations and enforcement procedures (preferred)
• Knowledge of the admissions, financial aid, and communication components of the enrollment process. (preferred)
• Strong attention to detail, strong decision-making capability, high level of professionalism.
• Experience working with diverse populations
• Ability to collaborate effectively with administrators, faculty, and staff across college departments, and other college stakeholders
• Strong oral and written communication

This Position is a Full Time Non-Union Professional position.

Salary Range: $85,000 - $95,000 Based on experience.

Hours: 37.5 hours per week, Monday - Friday 9am - 5pm (with some extended hours and/or weekends)

Application Deadline: February 26th, 2024

Anticipated Start Date: April 1st , 2024

The college will not sponsor applicants for work Visa

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide spectrum of services to the diverse populations we serve.

The State's total compensation package features employee benefits.

Including but not limited to:

• Reasonable Health, Dental and Vision Plans
• Low cost basic and optional life insurance
• Retirement Savings: State Employees' Pension and a Deferred Compensation 457(b) plan
• 12 paid holidays per year and competitive Sick, Vacation and Personal Time
• Position is eligible for telework

All offers of employment at Roxbury Community College are contingent upon clear results of a thorough CORI background check. A CORI will be conducted on all final candidates and/or all persons who have an employment relationship with RCC, as deemed necessary.

Roxbury Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's Affirmative Action Officer/Title IX Coordinator, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.

The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at www.rcc.mass.edu/clery.