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Human Resources Specialist

North Carolina State University

Job Description

Posting Number


Internal Recruitment


Working Title

Human Resources Specialist

Anticipated Hiring Range

Commensurate with experience ($49,000 - $54,000)

Work Schedule

Monday - Friday, 8:00 am - 5:00 pm with possible overtime to meet established deadlines

Job Location

Raleigh, NC


Research Operations and Communications

About the Department

The Office of Research Operations and Communications provides strategic leadership and support to the Office of Research and Innovation. The office consists of 5 units: Strategic Initiatives, Interdisciplinary Research, Education and Training, Marketing and Outreach and Human Resources.

Essential Job Duties

The Human Resources Specialist handles details of a highly confidential and critical nature. A high level of professionalism, confidentiality, follow-through, and attention to detail is required. Candidates must have knowledge of issues and best practices in human resource program procedures and methods and knowledge of the related business context, appropriate for the level of work and usually acquired on the job. Also, candidates for the position must have a proven ability to independently manage multiple tasks and HR functions with competing deadlines and priorities. The HR Specialist will assist the HR Director by carrying out HR and financial administrative tasks in ORI’s subsidiary units and Core Centers and Institutes. This position works closely with the HR Director and is responsible for performing a variety of personnel transactions across all funding sources in accordance with the State of North Carolina and NCSU guidelines.

Key responsibilities include:
  • Timekeeping and Leave Administration using the University’s electronic timekeeping and leave system
  • Oversee and manage the temporary and biweekly hiring process for all units in ORI
  • Assist with ORI onboarding of EHRA/SHRA employees by creating offer letters, entering PeopleSoft and PeopleAdmin actions, as well as updating logs, charts and email contacts.
  • Keep track of and enter FML actions
  • Manage and oversee the performance management process for SHRA, EHRA, and Postdoc employees
  • Assist with coordinating and organizing ORI HR special events as well as ad hoc trainings/information sessions for managers and employees throughout ORI
  • Schedule interviews and handle the logistics for ORI high level or internal ORI recruitments including the coordination of travel and processing reimbursements
  • Work with the HR Director to provide effective guidance and direction to managers/supervisors, as needed for various HR matters
  • Work with other ORI team members to facilitate effective processes, maintain internal workflow and coordinate resource management, client management and project communications.
  • Prepares ad hock reports for the AVC and ORI leadership

Other Responsibilities

Other duties as assigned.

Minimum Experience/Education

Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Other Required Qualifications

  • Working knowledge of human resources process and procedures (such as recruitment, classification, compensation, policy administration, staff development, organizational culture enhancement, and/or HR information systems).
  • Ability to effectively communicate and interact with all levels of University staff and administration.
  • Experience working in a large complex organization
  • Excellent oral and written communication skills, sound business judgment, tact and diplomacy and the ability to interact with personnel at all levels of the division and university.
  • Ability to work independently and be able to multi-task.
  • Ability to relate to people and develop/maintain productive and collaborative work relationships in order to facilitate effective services, as well as resolve problems
  • Working knowledge of federal and state employment laws and regulation (e.g., FLSA, FMLA, ADA) and prior experience in consulting with clients regarding recruitment, hiring and position classification.
  • Demonstrate a “Can Do” customer service mentality and have the ability to dissect a problem and offer a viable and logical solution
  • Demonstrate a commitment to continuous improvement, to include the use of contemporary applicable technology (hardware, software, equipment and processes).
  • Proficient in Mircrsoft Office, Adobe Acrobat, and Google applications, or similar software systems.

Preferred Qualifications

  • Experience in a higher education and/or research-driven environment, especially with regards to human resources.
  • Prefer knowledge of the following programs: PeopleSoft, PeopleAdmin7 System
  • Knowledge of NCSU accounting rules and standards for state funding; able to communicate best practices to customers

Required License or Certification


Valid NC Driver's License required


Commercial Driver's License Required?


Job Open Date


Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)


Notice to Applicants

Please make sure the work history listed on your application matches the work history provided on your resume.

Special Instructions

In addition to your application, please submit a resume, cover letter, and the contact information for at least three (3) professional references.

Position Number


Position Type


Position Classification Band Title

Human Resources Specialist

Position Classification Band Level


Position Classification Salary Range

$31,200 - $64,530

Salary Grade Equivalency


Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)



12 Month Recurring

Mandatory Designation - Adverse Weather

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events

Non Mandatory - Emergency Event

Time Limited Position


Department Id

060101 - Office of Research & Innovation (ORI)


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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