TVCC is a comprehensive community college dedicated to promoting student success.

PAY - $44,000 (annual) LOCATION – Umatilla, OR

JOB TYPE – Full-time (grant funded) DEPARTMENT – TRCI
DEADLINE – First review 10-31-23 REPORTS TO – Director of

Open until filled Correctional Education

This position will provide secretarial and administrative support for TRCI, including: word

processing, telephone, and greeting visitors to the facility, providing program information to

staff and Adults in Custody, responding to Adult in Custody correspondence, filing,

coordination of training for staff, departmental purchasing and monitoring budget.

QUALIFICATIONS

MANDATORY: Associate’s degree plus at least two years of office management experience;

or any satisfactory combination of experience and training which demonstrates the

knowledge, skills and abilities to perform the above duties. Advanced knowledge of office

practices, operation of office equipment, including applications of software sufficient to

instruct in their proper use, general accounting practices, appropriate telephone etiquette,

spelling, business English, and grammar. Must be self-motivated, have organizational skills,

and the initiative to work independently to meet deadlines. Must have effective oral and

written communication skills. Must be or become familiar with policies and programs related

to department served. Security access to TRCI required.

PREFERRED: Completion of Automated Office Procedures Certificate Program or Associate

Degree in office curriculum. Previous experience within a community college and/or

correctional facility. Previous “lead” or supervisory experience.

SPECIAL: Must be able to pass and maintain security clearance and be approved to enter

Oregon Department of Corrections facilities.

ESSENTIAL FUNCTIONS

Coordinate instructional activities and personnel with instructors, supervisor, and students,

to fit with instructional equipment and facilities. Coordinate activities and information with

outside and community agency personnel as needed.

Answer the telephone and greet visitors. Determine purpose, respond to inquiry, direct to

appropriate person or agency, or take messages as appropriate.

RECRUITMENT ANNOUNCEMENT

Program Coordinator
(Two Rivers Correctional Institution)

In coordination with Human Resources, perform and coordinate duties related to the

recruitment, selection, hiring, training, and termination of all TVCC faculty and staff at TRCI.

Initiate payroll work authorizations for department staff. Coordinate and disseminate

information regarding staff training.

Assist with reconciliation and preparation of monthly DOC billings.

Oversee Adult in Custody correspondence courses, including meeting with Adults in Custody

to initiate approval process, requesting approval through ODOC staff, proctoring tests and

communicating with colleges on the Adults in Custody’s behalf when required.

Perform a wide variety of clerical tasks, including: order text books, maintain adequate

levels of office supplies, forms and booklets; maintain a variety of hard copy and computer

files and records; type a variety of documents from rough drafts and verbal instruction;

prepare information packets; sort, stamp and distribute incoming mail; photocopy

documents; send facsimile transmissions; prepare outgoing mail; arrange for pickup and

delivery of mail, books and supplies to/from TVCC; etc.

Coordinate overall schedule of all graduation activities.

Understand and abide by DOC, TRCI, and TVCC policies and regulations. Assume decision

making responsibilities within scope of authority in absence of Director of Correctional

Education as necessary.

Respond to emergency situation within the education department which requires wearing

pager or body alarm. Follow all safety rules and procedures for work areas.

TERMS OF EMPLOYMENT

This is a full-time, Professional (grant funded), exempt position with full benefits and a

probationary period of one year. Position is generally Monday-Friday (8:00 am- 5:00 pm)

but may occasionally need to work a flexible schedule, which may include late evenings or

as assigned by the Director of Correctional Education.

This position is funded by an intergovernmental cooperative service agreement contracted

with the Oregon Department of Corrections. The person staffing this position will work

within the confines of Eastern Oregon Correctional Institution. This person must pass all

security screening criteria as established by the OR DOC and TRCI prior to and during the

term of employment. This position is completely dependent upon sufficient available funds

from OR DOC to support the position and is subject to termination in accordance with the

terms and conditions of the Intergovernmental Cooperative Education Services Agreement

between TVCC and OR DOC. TRCI is a drug free/tobacco free institution.

BENEFITS

Benefits include medical insurance for employee and eligible dependents, Oregon retirement

plan as well as 160 hours of annual vacation leave, 16 hours of annual personal leave and 8

hours per month of sick leave accrual.

APPLICATION PROCEDURE

A complete application file consists of the following:

• A letter of interest stating how you are qualified to perform the duties of the position.

• A resume

• College transcripts, if any (copies are acceptable at this time)

• A TVCC application for employment. A pdf fillable application may be downloaded at

www.tvcc.cc/hr/jobs.cfm

• If applicable, a completed DD Form 214 in order to establish veteran preference per

OAR 839-006-0445 and OAR 839-006-0450(3)

APPLICATION SUBMISSION: All application materials should be submitted or mailed to:

HR@tvcc.cc or Human Resources, Treasure Valley Community College, 650 College

Boulevard, Ontario, OR 97914.

NOTE: If you are unable to supply any requested application information by the deadline, please notify the HR
office, otherwise your application may be deemed incomplete and will not be considered further. Materials
submitted with the application become the property of TVCC and will be retained in accordance with employment
procedures. The College reserves the right to reject all applicants and ask for a re-opening of the position or make
a direct appointment.