Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	Staff & Executive - Administrative & Support
Department	Financial Aid - Nwk
Overview	All interviews will be conducted by the Office of Financial Aid Leadership team Maria Cecilia Correia maria.correia@ofa.rutgers.edu ; Urvi Khandhar urvi.khandhar@ofa.rutgers.edu ; and Natalia Morisseau natalia.morisseau@ofa.rutgers.edu
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant. This position reports to the Assistant Manager, Office of Financial Aid. The incumbent provides administrative support to the Senior Financial Aid Officer and an alpha module. This position is responsible for and not limited to the following: Daily contact with not only students and parents but other university departments as well as external agencies such as the US Department of Education and NJ HESAA. Coordinates and administers all facets of one or more aid programs and/or major office operations effectively and efficiently with a strong customer service orientation and in compliance with federal, state, and institutional regulations. Provides customer service support/OFA counter coverage, monitoring student enrollment, and communicating status notifications. Counseling students and parents on Financial Aid opportunities and processes; preparing forms, consumer information disclosures, and student communications; educating students on the information required for completing Financial Aid applications as required by Federal and State Financial Aid websites; regulations/policies defined by the University. This position may call for evening and weekend work duty events. To perform these functions effectively, the incumbent must be able to leverage expertise and accountability to ensure compliance with federal, state, and university regulations and safeguard the institution’s eligibility to participate in Title IV Programs.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Nonexempt
Grade	03
Position Salary
Annual Minimum Salary	44831.000
Annual Mid Range Salary	55743.000
Annual Maximum Salary	66655.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s degree in a related field or an equivalent combination of education and/or experience demonstrating knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Also requires excellent communication skills and computer literacy. Experience in higher education or university setting Excellent written and verbal communication skills.
Preferred Qualifications	Two or more years of experience in student financial aid or higher education services, with knowledge of Financial Aid and/or Student Information systems, NSLDS, E-Administrator [HESAA], and ImageNow.
Equipment Utilized	N/A
Physical Demands and Work Environment	N/A
Special Conditions

Posting Details

Posting Number	23ST2234
Posting Open Date	08/25/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement