About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch Our Story: https://www.hdrinc.com/our-story

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

Primary Responsibilities

In the role of Administrative Assistant, we'll count on you to:

This is a part-time 30 hours a week, Monday through Friday position in our beautiful San Diego Downtown office.

Administrative Assistant duties:

* At the receptionist desk provide support for staff as needed, including answering and directing telephone calls, greeting employees and visitors with safety orientation, scheduling conference rooms in Outlook calendar, etc.

* Open incoming mail, date stamp and distribute mail and packages to staff.

* Setup food and drinks for all meetings. Make sure all conference rooms are cleaned after each meeting.

* Stock refrigerator with soda for meetings.

* Perform photocopying, scanning and printing assignments.

* Fulfill duties of other Admin. Assistants when necessary on any of their assigned tasks.

* Load/unload daily and run dishwasher.

* Notify Office Administrator if any office or coffee supplies need to be ordered.

* Perform other duties as requested by Office Administrator or Administrative Team.

* Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative functions.

Quality Project Administrator duties:

* Assist Project Managers regarding development of project plans (e.g., PMP, QMP, RMP).

* Assist with communicating QMS updates and Quality Office directives to project teams as appropriate.

* Maintain and monitor the proper scheduling and completion of QA and QC activities through the department's use of the QMIS.

* Create and maintain the project quality documents for the life of a project.

* Maintain the document controls.

* Compose and organize materials and reports and maintain records for work performed.

* Coordinate and manage meeting facilities and arrangements.

* Handle highly sensitive and confidential information with professionalism and discretion.

* Type, format and organize project documents, reports, specifications and correspondence.

* Create and maintain electronic files.

* Order insurance and monitor insurance certificates.

* Apply company quality assurance guidelines and procedures for project document management.

* Assist with and help coordinate meetings and presentations.

* Exhibit professionalism with clients.

* Work with multiple Project Managers and project teams as needed.

* Assist with project reviews, and project-specific meetings as needed.

* Type, revise and combine materials such as correspondence, reports, records, forms, meeting minutes, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy or previous versions

* Proofread and edit documents for grammar, spelling, punctuation and format

* Provide support for staff as needed, including backup reception duties, answering and directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls, and distributing incoming faxes and mail

* Complete word processing as needed, including letters, memos, reports and labels

* Provide meeting setup, travel arrangements, light accounting and other miscellaneous tasks/projects as needed

* Perform other duties as needed

Required Qualifications

* High School diploma or equivalent

* Experience: 1 year as Administrative Support

* Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills

* Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment

* Self-motivated, well-organized and detail-oriented

* Ability to handle confidential information

* Proficiency with MS Office including Word and Outlook

* High attention to detail, quality and deadlines.

* Proficient with Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.

* Flexible, dependable, multi-tasks and ability to prioritize tasks.

* Excellent communication and interpersonal skills.

* Can travel to work in other local So Cal offices.

* An attitude and commitment to being an active participant of our employee-owned culture is a must.

* Must be able to pass a background check.

* Must be legally able to work in the United States of America.

* Must have a valid Driver's License and ability to operate a vehicle day or night.

* An attitude and commitment to being an active participant of our employee-owned culture is a must

Preferred Qualifications

* Associate degree preferred

Why HDR

At HDR, we know work isn't only about who you work for it's also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.