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Administrative Assistant III
Job Description
Operating Title
Administrative Assistant IIILong Classification Title
Administrative Assistant IIICampus Location
DurhamDepartment
UNH COLSA Molecular Cellular & BiomedicalSummary of Position
Under direct supervision of the Academic Department Manager, this position serves as the initial point of contact for students, faculty, and others entering the MCBS department office and provides operational support to department faculty, staff, students and academic programs.
Acceptable minimum level of education
HS or equivalentAcceptable minimum years of experience
2 yearsAdditional Job Information
UNH is a federal contractor within the meaning of the Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. This position may require that you be vaccinated against COVID-19 in the future, unless you apply for and receive a religious or medical exemption. You may not test out of this requirement.
Posting Number
PS3872FY22Other minimum qualifications
- Minimum education is a high school diploma.
- Two years of office experience or two years of specialized training or higher education or any combination of experience and higher education equal to two years.
- Knowledge of office practices, procedures and use of electronic equipment as required by department.
- Proficiency in MS Office (Word, Excel, Powerpoint).
Additional Preferred Qualifications
Familiarity with UNH systems such as BANNER, WEBI, Xtender.
Knowledge of Drupal and/or other website editing software.
Knowledge of Drupal and/or other website editing software.
Salary Information
Starting hourly rate is commensurate with experience and complemented by a comprehensive benefits package which includes medical, dental, retirement, tuition, and paid time off.
Minimum – 16.05/hour
Midpoint – 20.27/hour
Starting salary is normally between the minimum and midpoint.
Minimum – 16.05/hour
Midpoint – 20.27/hour
Starting salary is normally between the minimum and midpoint.
Quicklink for Posting
https://jobs.usnh.edu/postings/54280Percent Time Information (FTE)
1.00Grade
10EEO Statement
The University System of New Hampshire is an Equal Opportunity/Equal Access/Affirmative Action employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.
Institution Information
The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.
The UNH Diversity Resource Guide with information and programming available in the seacoast area, New Hampshire, and the region can be found here: https://www.unh.edu/hr/diversity-resource-guide
Posting Date
03/07/2023Open Until Filled
YesPosting Open to Internal Candidates Only?
NoInterested Internal Candidates Exist?
NoJob Category
Hourly Staff (Non-Exempt)Appointment Type
RegularEquipment/Instruments
Standard office equipment, computer, copier, printer and classroom A/V equipment.
Drivers License and Physical Requirements. Please check all items that apply.
None applicableDuty/Responsibility
Provide Academic Accreditation Support to the Medical Laboratory Science (MLS) Program:
- Assist faculty in assembling materials for accreditation reviews/compliance.
- Update contracts with partner institutions.
- Course workbook/packet preparation.
- Correspond with USNH Contract Manager as needed.
- Maintain student records.
- Coordinate undergraduate student registration for MLS students and assign permissions in Banner as needed.
- Assist student interns as needed.
Duty/Responsibility
Faculty/Academic Support:
- Provide information to students and faculty by performing on-line data inquiries utilizing Excel, Banner and WebIntelligence.
- Provide/update information for special reports using charts, graphs and tables.
- Prepare, proof and submit copy for Undergraduate and Graduate Catalogs.
- Update Course Materials/Announcements.
- Assist faculty with the management of course/departmental materials through MyCourses, WebCat and MyElements.
- Prepare and produce posters for students/faculty utilizing specialized poster printer.
- Provide administrative support to MCBS 997 (Graduate Seminar) by preparing seminar announcements, providing refreshments, updating attendance records and other duties as needed.
Duty/Responsibility
General Office Duties:
- Provide general assistance to students, faculty and the general public.
- Reserve conference rooms and schedule meetings for faculty and staff.
- Assist with faculty searches by providing logistical support to search committees.
- Liaison with Registrar’s Office to reserve rooms for review sessions, proctoring needs and meetings.
- Oversee departmental shipping/receiving by keeping a detailed inventory of all packages received on a daily basis; sort and distribute campus and U.S. mail.
- Oversee operation of copy equipment, copy course materials.
- Maintain office supply inventory and order supplies as needed.
- Attend faculty meetings and record minutes.
- Assist Department Manager and Chair with other duties as needed.
Duty/Responsibility
Technology Support:
- Assist the College Web Communications Specialist in developing and maintaining the departmental website; update undergraduate curriculum requirements (majors/minors) and reference materials, events, and news items.
- Serve as departmental liaison to IT staff.
- Oversee operation/maintenance of equipment (A/V, LCD projectors, digital cameras, etc.).
- Maintain electronic displays throughout building by gathering, soliciting and updating content and operating/maintaining equipment.
- Coordinate Electronic SEED program for the Department.
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