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Part-Time Specialist, Student Records & Degree Audit
Job Description
The College is seeking to attract ethnically diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.
POSITION SUMMARY
Perform a variety of administrative functions related to the maintenance of student records within enrollment services.
Perform other cross function duties as assigned.
ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the functions identified in the job description.
Essential Functions Statement(s)
- Assist with the entering and review of academic transcripts or records for a student.
- Process and enter Credit for Prior Learning
- Assist in the review, maintenance, and entry of Degree Audit Individual Student Adjustments to be applied for graduation.
- Correspond with students via phone, email, mail or in person regarding student record functions.
- Run queries to generate letters and or emails to be mailed to our students.
- Create and maintain Excel documents to meet needs of department.
- Collaborate with Enrollment Services staff to support processes which will improve student success.
POSITION QUALIFICATIONS
Competency Statement(s)
- Values - Demonstrate behaviors and action that support the College’s values - Customer Focus, Everyone Has Worth, Passion and Inspiration, Collaboration, Emotional Intelligence, Results and Accountability, Valuing Talent and Well Being, and Ethics.
- Student Success – Demonstrate behaviors and actions that support student recruitment, retention, and student success initiatives.
- Diversity Oriented - Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, disability, socio-economic background, or job type.
- Accountability - Ability to accept responsibility and account for his/her actions.
- Accuracy - Ability to perform work accurately and thoroughly.
- Communication, Oral - Ability to communicate effectively with others using the spoken word.
- Detail Oriented - Ability to pay attention to the minute details of a project or task.
- Friendly - Ability to exhibit a cheerful demeanor toward others.
- Interpersonal - Ability to get along well with a variety of personalities and individuals.
- Organized - Possessing the trait of being organized or following a systematic method of performing a task.
- Reliability - The trait of being dependable and trustworthy.
- Self-Motivated - Ability to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
- Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
- Working Under Pressure - Ability to complete assigned tasks under stressful situations.
SKILLS & ABILITIES
Education: Associate Degree
Experience: Two years of related experience; post-secondary exposure preferred.
**An equivalent combination of work experience and education may be considered.
Computer Skills
Advanced spreadsheet skills and word processing skills, to include VBA, Macro and Letter Merge
PHYSICAL DEMANDS
N – Not Applicable
O – Occasionally – up to 33 percent of the time or 0 to 2.5 hours per day
F – Frequently – 33 to 66 percent of the time or 2.5 – 5.5 hours per day
C – Constantly – more than 66 percent of the time or more than 5.5 hours per day
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