Position Details

Position Information

Recruitment/Posting Title	Department Administrator Supervisor, Earth & Environmental Sciences
Job Category	Staff & Executive - Administrative & Support - Management
Department	SASN -Earth & Environmental Sci
Overview	Understanding the Earth processes is of utmost importance in the modern world. We offer curricula in environmental sciences, environmental earth sciences, earth engineering and environmental sustainability and prepare our students for successful and rewarding careers or graduate studies. Our faculty have strengths in water, soil and air pollution and cutting edge techniques to study them. Research and education emphasizes practical applications, especially in the field. The program uniquely includes a field research station to facilitate research and education. The department offers rigorous courses that are comparable to the best in the country. Student research is an integral part of the learning experience and provides opportunities for enhanced understanding. Technical abilities and effective communication are emphasized in preparation for successful careers and graduate studies. Small classes provide individual attention to students for enhanced learning. Our students are considered by both industry leaders and graduate programs to be well prepared for their chosen paths. From the oceans to the atmosphere, Earth’s surface and beyond, our faculty and students research all areas of Earth and Environmental Sciences. See our individual research areas for further information: https://sasn.rutgers.edu/academics-admissions/academic-departments/earth-environmental-science
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Department Administrator Supervisor. Reporting to the Chair of the Department of Earth and Environmental Sciences, School of Arts and Sciences-Newark (SASN), serves as the chief non-academic officer of the Department. The position’s responsibilities include and are not limited to the following. Provides administrative leadership and support for academic and non-academic functions, oversees staff, accounting and budgeting, purchasing, personnel, facilities, student support, events, and all administrative, operational, and financial functions, building and overseeing a team and ensuring an inviting, professional, responsive atmosphere for students, faculty, staff, and other stakeholders; Coordinates assigned administrative functions and daily operations for the Department, including supervision of employees; oversight and assignment of Department workflow; academic and student support; space and facilities assignment and maintenance; purchasing; and policy administration; Manages the collection, revision, and flow of information; Responsible for departmental accounts, internal and external grants, faculty research funds, and other financial matters; Analyzes and reviews financial data, prepares financial documents and reports for internal and external purposes; Provides assistance to faculty and graduate students in developing research and fellowship proposals, including providing assistance for developing budgets and other business- or administrative-related aspects of applying for grants and the administration of the post-award process and reporting; Maintains records on expenditures and regularly reconciles accounts and reviews University reports to ensure that accounts are within budget; Assists administrative aspects of all faculty recruitment, evaluations, reappointments, and promotions; Interacts extensively with the University community, students and prospective students, the public, and external agencies and organizations; Carries out routine and non-routine tasks with occasional review of work outputs by Chair, graduate and undergraduate directors and coordinators, and Business Manager III; Must be able to maintain professional demeanor and multitask in a fast-paced, stakeholder-focused, team environment and complete work with an understanding of the mission, vision, role, and goals of the Department, SASN, and RU-N, and the role the tasks and responsibilities of this position play in the achievement of these goals.
Position Status	Full Time
Hours Per Week
Daily Work Shift	Day
Work Arrangement	This position requires a fully on-site work arrangement. (Approval not required)
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	61813.000
Annual Mid Range Salary	78240.500
Annual Maximum Salary	94668.000
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration. Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy, including Microsoft Office Suite and use of databases.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision. Ability to assess situations quickly and proactively identify and implement solutions to problems.
Preferred Qualifications	Supervisory experience strongly preferred.
Equipment Utilized	Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Course Scheduling System, ROCS, RAPSS, Researcher’s Dashboard, HCM, ECRT, SASN appointments system, Blackboard, Grad Portal, Sakai, Canvas, and know or will learn any and all systems Rutgers University (RU) uses for academic and student support, grants management and accounting, travel and expense reimbursement, parking, telephones, payroll, recruitment, personnel and performance management, absence reporting, course scheduling, facilities and space management, web and social media, and all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, deadline-driven, stakeholder-focused, confidential, team environment with requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with a wide variety of individuals and stakeholders at all levels of the University community. Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand on a continual basis.
Special Conditions

Posting Details

Posting Number	23ST0316
Posting Open Date	02/03/2023
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement