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Administrative Support Assistant 3, Africana Research Center

Job Description


APPLICATION INSTRUCTIONS:

  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.


  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process . Please do not apply here, apply internally through Workday.


  • If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Africana Research Center  in the College of the Liberal Arts  is seeking an Administrative Support Assistant 3

The mission of the Africana Research Center is to encourage and support research and scholarship on Africa and its Diaspora that will enhance the lives of persons of African descent in the United States and throughout the Diaspora and serve as a catalyst for promoting an empowering environment where cultural production and discourse on diversity can be nurtured to advance the research, teaching, and outreach missions of Penn State. Our signature programming includes the Nelson Mandela Lecture, the Barbara Jordon lecture, and the ARC Professional Development Power Hour series. Our fellowship and grant programs include the postdoctoral fellowship program, Center and Institute Fellows Program, and Research Grants.

Working closely with the Center's Director and Managing Director, the Administrative Support Assistant 3 will assist with the overall day-to-day operations of the Center. Responsibilities include but are not limited to:

  • Coordinating all Center events, such as conferences, talks, and workshops

  • Preparing/processing various financial requests for travel, reimbursements, group meals, honorarium payments and reconciliation of purchasing card charges

  • Assisting with the processing of Human Resource matters and forms

  • Monitor and maintaining the Center’s budget and calendar

  • Composing, editing, proofing correspondence, newsletters, and event flyers

  • Making travel arrangements for the Center’s Director, Managing Director, and Postdocs

  • Maintaining spreadsheets, website, and social media accounts 

  • Maintaining conference room schedule 

  • Creating/maintaining the Center’s files, reports, and databases

The Administrative Support Assistant 3 will frequently use the following software and applications: Microsoft Office Suite, SAP Concur, as well as SIMBA (Penn State’s system for Integrated Management, Budgeting, and Accounting).

Education and Experience: This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Other qualifications include:

  • Excellent verbal and written communication

  • Detailed- and customer service-oriented

  • Ability to exercise discretion and judgement while managing confidential materials

  • Excellent organization skills with the ability to manage and prioritize tasks 

  • Demonstrated ability to work independently
     

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.

Additional Information: Candidates should submit a cover letter and resume as part of the application materials.

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. 

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, tuition discounts, and retirement plans, in addition to generous vacation time,?sick time, and paid holidays. Please visit?https://hr.psu.edu/2022-benefits ?for more detailed information. 

CAMPUS SECURITY CRIME STATISTICS:


Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

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