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Recruitment and Engagement Program Manager for Postdoctoral Fellows

Harvard University

Job Description


Harvard T.H. Chan School of Public Health


Job Summary

Harvard University's Administrative Fellowship Program (AFP) is one of the cornerstones of our diversity and inclusion efforts. Launched in 1989, the program seeks talented, mid-career professionals (in particular, members of historically underrepresented groups) to promote leadership opportunities and careers in higher education. The University encourages applications from individuals from diverse backgrounds and others who may contribute to Harvard's leadership. To this end, the Administrative Fellowship Program offers a leadership experience complemented by a professional development program.

The program is structured to provide fellows with:

  • exposure to and engagement with senior leadership in higher education
  • reflection and self-assessment, career growth and development
  • multiple professional networking opportunities
  • unique and valuable experience working in the Harvard University environment
The program offers two types of Fellowships: Visiting and Resident.

Visiting Fellows are professionals from business, government, education, and other professions who seek an opportunity to expand their professional experiences by working in an academic environment as a mid-level administrator.

The Recruitment and Engagement Program Manager for Postdoctoral Fellows at the Harvard T.H. Chan School of Public Health is a full-time, one-year, visiting fellowship position in the Offices of Faculty Affairs (OFA) and Diversity and Inclusion (ODI), reporting to the Faculty Affairs Program Manager (OFA) and the Director of Strategic Projects and Diversity Education (ODI). The incumbent will be responsible for conducting a comprehensive review of postdoctoral recruitment, support, mentoring, and well-being at the Harvard Chan School and presenting their findings, recommendations, and suggested resources to various stakeholder groups before the completion of the term.

The review process will involve the development of multiple surveys and focus groups, assembly and analysis of relevant data and systems (both in place and in development), a literature review of best practices for postdoctoral support and engagement, and liaising with other postdoctoral support programs/offices both at Harvard and externally.

Position Description

Duties and responsibilities include, but are not limited to, the following:

  • Development of a formal research plan, including a schedule of well-defined deliverables and milestones and a clear communications strategy for the project
  • Management of stakeholder group communications, data collection, follow-up discussions, and all documentation of the project’s activities, events, and findings
  • Regularly plan, host, facilitate, and maintain concrete agendas and notes for related meetings and events
  • Maintain detailed familiarity with all policies and procedures related to postdoctoral appointments at the Harvard Chan School, to attend standing/working group meetings and events pertaining to the postdoctoral population at the School, and to coordinate responses to some ad hoc inquiries and requests related to this portfolio
  • Liaise with staff in academic departments and centers and on other administrative teams about local norms and procedures related to postdoctoral appointments
  •  Other related duties as appropriate and relevant to the position
PLEASE NOTE: This fellowship position has a start date of September 23, 2022 and a term appointment of August 31, 2023.

PLEASE NOTE: The primary work location for this position is Boston/Cambridge, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, MD, or CA. Until our return to campus and full operational status, which is still to-be-determined, this interview process and position will take place in a slightly modified manner – including virtual interviews and a combination of remote and on-site onboarding and work. On-campus/in-person work is expected, though, upon start date – in accordance with approved COVID-related guidelines and protocols.

Basic Qualifications

  • BA/BS or equivalent experience is required
  • 5+ years of relevant work experience to include familiarity with diversity and inclusion principles and best practices and work experience in an academic setting
  • Experience with research, writing, data analysis, and presentation skills, including facility with MS Office suite, Adobe applications, database applications, and online meeting and presentation software (e.g., Zoom, Teams, Slack)

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

  • Experience as a postdoctoral fellow or supporting postdoctoral fellows, or supporting a structured academic research environment
  • Experience with, and enthusiasm for, working in diverse communities
  • Formal project management experience a plus
  • Experience handling sensitive and/or confidential information
  • Effectively field questions, suggestions, and criticisms with an even disposition, an evident sense of compassion, and a willingness to problem solve
  • Self-schedule, work independently and without immediate supervision, and to take a proactive approach when faced with administrative complexity or ambiguity
  • Schedule/hold/attend multiple meetings per workday (remote and/or in person), to respond to a regular volume of business correspondence in a timely fashion, and to read and write lengthy reports, articles, and online content
  • Even as an independent contributor, ability to work effectively with diverse teams
The following cultural competencies are also preferred:
  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information

Harvard University offers an outstanding benefits package including:

  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
  • Retirement: University-funded retirement plan with full vesting after 3 years of service.
  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!


  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
  • Harvard University requires pre-employment reference checks and background screenings.
  • This position has a 90 day orientation and review period. 

The University requires all Harvard community members to be fully vaccinated against COVID-19 as detailed in Harvard’s Vaccine Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage

Job Function

General Administration


USA - MA - Boston

Job Code

358057 Admin Pro/Indiv Contrib


Office of Faculty Affairs


00 - Non Union, Exempt or Temporary

Appointment End Date


Pre-Employment Screening

Education, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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