Apply now Job no:530072
Work type:Classified Staff
Location:Eugene, OR
Categories:Administrative/Professional, Administrative/Office Support, Research/Scientific/Grants

Department: Center & Institutes Business and Research Administration Hub
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 - $28.59 per hour
FTE: 1.0

Position closes August 29, 2022

Please complete the online application.

The University of Oregon has a long history of advancement and innovation through interdisciplinary research, education, and training. Our highly collaborative culture is supported by our research centers and institutes overseen by the Office of the Vice President for Research and Innovation. Within our network of centers and institutes, researchers, students, and supporting staff work across disciplines to expand the boundaries of knowledge and develop innovative solutions to global challenges.

The Centers and Institutes Business & Research Administration Hub (CIBRAH) provides business and research administration services to select centers and institutes in support of the University’s research mission. CIBRAH aims to provide high-quality services in the areas of business operations, research administration and grants management, human resources, budget development, finance, payroll, purchasing, contracting, travel, accounts payable/receivable, and programmatic support. Additionally, CIBRAH supports affiliated service centers and center/institute-specific programmatic, technical, and infrastructure support personnel.

The units supported by CIBRAH constitute a large research enterprise consisting of more than 400 employees, $30M in annual grant expenditures, and $2M in annual operating budgets. CIBRAH itself is projected to have an estimated 16-18 FTE.

The purpose of this position is to provide programmatic support to research personnel and their activities. The Administrative Program Specialist is responsible for a broad scope of administrative support duties related to multiple research programs. These responsibilities include coordinating high-profile seminar series; maintaining sustainability, diversity, and social initiatives; supporting UO's undergraduate and graduate research programs; arranging grant-funded travel in compliance with the Fly America Act, and sponsoring terms and conditions.

In addition to other members of the administrative support team, the Administrative Program Specialist will interact daily with internal UO personnel including 250+ research-active, tenure-track faculty; non-tenure track research assistants/associates/postdoctoral scholars, research-appointed graduate employees, and undergraduate researchers. The Administrative Program Specialist will also interact with UO offices including collaborating units within the research community such as the Institute of Neuroscience, Institute of Molecular Biology, Institute for Ecology and Evolution, Center for Translational Neuroscience, Oregon Advanced Computing Center for Science and Society, Center for Science Communication Research, School of Journalism and academic units including the departments of Psychology, Human Physiology, Biology, Chemistry & Biochemistry, Physics and central UO offices such as Business Affairs, Travel and Accounts Payable offices, Purchasing and Contracting Services, UO Catering and Sponsored Projects Services. Interactions with external constituents include world-renowned visiting scientists, undergraduate students from groups traditionally underrepresented in the sciences, vendors of research equipment and supplies, UO-contracted travel agents, and local hotel managers.

The Administrative Program Specialist is expected to exercise their best judgment in routine transactions and day-to-day operations to ensure compliance with all applicable laws/policies/guidelines/sponsor terms and conditions and consult with their supervisor on non-routine or complex exceptions.

The Administrative Program Specialist reports to the Hub’s Administrative Director.

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR
• An equivalent combination of training and experience.

One year of postsecondary education may be substituted for up to one year of the experience.

• Effective communication skills.
• Ability to work effectively with faculty, staff, and students from a variety of diverse backgrounds.
• Demonstrated proficiency in Word, Excel, Outlook, and SAP Concur (or similar software).
• Ability to work effectively with individuals at all levels of an organization.
• A strong commitment to maintaining confidentiality.
• Excellent organizational and time management skills, attention to detail, and ability to perform with frequent interruptions and competing priorities.
• Ability to proactively anticipate needs.
• Ability to coordinate high-profile, weekly seminar series hosting internationally renowned visiting scientists at UO.

• Bachelor's degree.
• Prior experience with BANNER (specifically Accounts Payable module); Concur (specifically Travel module).
• Prior experience supporting a diverse constituent base including research-active, tenure-track faculty; non- tenure track research faculty; graduate employees with research appointments; undergraduate researchers from backgrounds traditionally underrepresented in the sciences.
• Previous experience with summer research programs or similar program coordination experience.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: https://coronavirus.uoregon.edu/vaccine .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report .

Advertised:Aug 16, 2022 Pacific Daylight Time
Applications close:Aug 29, 2022 Pacific Daylight Time