SUMMARY

This position will support the operations of the Empathy Collaborative Program through event coordination, communication, and financial administration.

This is a limited duration, grant funded position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate logistics for Empathy Collaborative Program activities through scheduling, organizing receipts and reimbursements, mileage logs, supplies, and internal project dashboards.
• Assist in planning and coordination of zoo resources to support programming developed during co-design process.
• Coordinate logistics for events and focus groups to ensure team members know where and when they are needed and have what they need. Including, but not limited to: meeting room reservations, organizing translation services or other resources, registering participants, taking notes, and helping provide technical support.
• Track event participation, and coordinate follow-up communication and actions.
• Organize and disseminate surveys in collaboration with project team. Track participation and coordinate follow-up communication.
• Support collaboration between zoo and project partners, such as AmeriCorps VISTA members and Antioch University.
• Organize and compile project data and documents. Support data collection activities and dissemination of findings.
• Assist with organizing receipts and mileage, processing expenses, and tracking spending to project budget.
• Support evaluation of programming completed by zoo and Antioch University evaluation teams.
• Support department leadership and program team in cross-departmental communication and documentation/dissemination of project learning.
• Support grant writing, grant reports, donor cultivation tours, events, and other fundraising initiatives as directed by department leadership.
• Perform other duties or projects as assigned.

QUALIFICATIONS

• High school diploma and two (2) or more years’ related experience in non-profit administrative assistance, community development, or similar fields; and/or equivalent combination of education and experience.
• Demonstrated organizational skills, time management, and attention to detail.
• Demonstrated database management skills and ability to maintain records.
• Demonstrated information research skills.
• Demonstrated customer service skills.
• Experience tracking and coding expenses; updating and monitoring budget.
• Open to experimentation, learning, and adjustments along the way; ability to push through ambiguity to deliver results.
• Proficient and experienced in Microsoft Office applications, particularly Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to prioritize workload and schedules in a fast-paced environment with multiple agendas.
• Ability to work successfully both independently and in a team setting.
• Ability to work a non-standard/flexible schedule, which may include weekends, evenings, and holidays.

PREFERRED SKILLS

• Washington State Driver’s License.
• Ability to speak a language in addition to English.

PHYSICAL DEMANDS

• This position may be required to lift and/or move up to 35 pounds.
• Reasonable accommodations may be made to perform essential functions.

WORK ENVIRONMENT

While performing the duties of this job, the employee is exposed to a typical office environment and/or outdoor weather conditions. The noise level in the work environment is usually moderate. During COVID-19, there may be a combination of remote work and onsite work.

PAY: $25.00 per hour

EMPLOYMENT REQUIREMENTS:

Applicants must be at least 18 years old. A criminal background check will be required of the selected applicant.

COVID-19 VACCINATION

• As of November 24, 2021, employees working on or accessing zoo grounds are required to be fully vaccinated against COVID-19. If hired, you will be required to submit proof of vaccination by your first day of employment.
• People are considered fully vaccinated two weeks after their second dose in a two-dose series or two weeks after a single-dose vaccine.
• Employees may make requests for a reasonable accommodation based on a medical disability or for sincerely held religious beliefs. Philosophical, political, scientific, or sociological objections to vaccination will not be considered for an exemption or accommodation.

APPLICATION DIRECTIONS: Applications are accepted online through our Jobs Page at zoo.org/jobs; no other forms of application will be accepted. Cover letter and resume are required.

Woodland Park Zoo is an equal opportunity employer, dedicated to a policy of non-discrimination in application and employment for any reason, including race, color, religion, sex, sexual orientation, gender identity/expression, national origin, age, disability or medical status including genetic information, and/or veteran’s status.

Woodland Park Zoo is committed to providing access and reasonable accommodation in all of its services. If you need accommodation in the application or interview process, please contact our recruiting team at careers@zoo.org.