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Ethics and Compliance Administrator

Job Description

Position Details

Position Information

Recruitment/Posting Title Ethics and Compliance Administrator
Job Category Staff & Executive - Administrative & Support
Department Ethics & Compliance
The Mission of University Ethics and Compliance is to support Rutgers, The State University by analyzing and mitigating organizational risks; providing support and education to help meet complex compliance requirements; promoting an environment focused on respect and integrity; and enhancing the operational, compliance, financial, strategic, and reputational goals of our Rutgers partners. For more information, please visit uec.rutgers.edu.
University, Ethics and Compliance (UEC) is committed to building an intentionally diverse, equitable and inclusive environment for all employees. We aim to collectively improve our understanding of the variety of personal experiences, values, and worldviews that arise from differences of culture and circumstance. UEC is actively working to identify and eliminate barriers to create a more equitable workplace for all. Our goal is to have an inclusive work environment in which all individuals and groups feel welcomed, respected, supported, and valued.
Posting Summary
Rutgers, The State University of New Jersey, is seeking an Ethics and Compliance Administrator. This position provides technical and administrative support to the OPRA Administrator/Ethics Training Officer related to University ethics, training, public records, and communications. This position ensures accountability to preserve Rutgers’ reputation as one of the finest research universities in the United States. Part of that responsibility includes making ethical choices at all levels. UEC supports our community to embody the University mission through integrity, transparency ethical behavior, and avoidance of conflicts of interest.
Among the key duties of this position are the following:
  • Reviewing and preparing responses for OPRA requests.
  • Administrating departmental systems and providing support to faculty and staff.
  • Preparing and distributing compliance reports to key leadership throughout the University.
Position Status Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA Nonexempt
Grade 04
Position Salary
Annual Minimum Salary 53752.000
Annual Mid Range Salary 68037.500
Annual Maximum Salary 82323.000
Standard Hours 37.50
Union Description Administrators Confidential
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s degree and or relevant equivalent experience
  • A minimum of two years relevant experience.
  • Use of personal vehicle in order to travel for business demands; a valid driver’s license would be required for this position.
Required Knowledge, Skills, and Abilities
  • Expertise managing cloud based systems
  • Experience handling public records requests and/ or conflict of interest
  • Demonstrated familiarity with Microsoft Office programs and ability to learn software independently
Preferred Qualifications
  • J.D. or equivalent advanced degree
  • Data analytics experience
  • Instructional design experience
  • Website editing experience
Equipment Utilized
  • Basic Office Equipment

Physical Demands and Work Environment
  • Hybrid office environment
  • Standing, sitting, walking, talking or hearing.
  • No special vision requirements.
  • Ability to lift or exert force up to ten (10) pounds.
Special Conditions
  • Clean driving record.

Posting Details

Posting Number 22ST2685
Posting Open Date 08/10/2022
Special Instructions to Applicants
Regional Campus Rutgers University-Newark
Home Location Campus Rutgers University-Newark
City Newark
State NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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