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Dean of Student Services
Job Description
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Note about Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit transcripts and a resume via the NEOED system, but there are other documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.
Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline.
This is a 12-month, full-time, classified position, scheduled to work 40 hours per week.
Salary Placement: The position will be placed on Salary Schedule B with a pay range of $97,017-$133,982, depending upon degree and applicable work experience at the President's discretion. (Note: This pay range is subject to final approval of the 2022-2023 Salary Schedules by the Alabama Community College System Board of Trustees.)
Proposed Start Date: Late September or October 2022
Function: The Dean of Student Services administers a wide range of student services functions, including admissions, testing and placement, orientation, registrar, Center for College Success, College and Career Planning Center, dual enrollment, scholarships, student activities, retention, career advising, financial aid, reverse transfer, and advising. The Dean of Student Services must comply with all policies of the Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.
Duties and Responsibilities:
Supervise the College’s Admissions process including supervising the maintenance and security of student files, transcripts, and test scores- Oversee student, parent, and scholarship orientations
- Serve as the Banner Student Functional Lead
- Serve as the College Registrar, overseeing all functions of the Registrar’s Office
- Oversee the submission of the National Student Clearinghouse
- Oversee student placement testing
- Oversee advising processes offered through the Office of the Director of Advising
- Oversee financial aid programs
- Oversee the Center for College Success, including tutoring services
- Serve as the Chair of the Scholarship Committee and supervise College scholarships
- Assist in finalizing the school calendar by scheduling online registration, early registration, and orientations
- Supervise campus organizations, clubs, and student activities
- Oversee the dual enrollment program, working closely with area high schools
- Serve as the liaison concerning student disciplinary procedures
- Serve as a Title IX investigator
- Serve as STARS/AGSC Articulation Officer
- Supervise the college call campaign initiatives
- Oversee the evaluation of transfer-in credit, advanced placement credit, and non-traditional credit policies
- Serve as an international student advisor including managing the SEVIS records according to the Department of Homeland Security Regulations
- Supervise personnel in Admissions, Financial Aid, Center for College Success, College and Career Planning Center, Director of Advising, Registrar’s Office, Dual Enrollment, and Reverse Transfer
- Oversee the implementation of the Americans with Disabilities Act
- Oversee the enforcement of Family Education Rights and Privacy (FERPA) guidelines
- Coordinate the All USA/All-Alabama Academic Program
- Oversee the maintenance of DegreeWorks
- Prepare the budget for Student Services
- Submit the annual unit goals for the Admissions Office, and coordinate with department directors regarding their unit goal submissions to ensure adherence to institutional mission and directive goals
- Oversee the compilation of documentation for subpoenas
- Serve on institutional committees as assigned
- Participate in the Alabama Deans of Student Affairs Association (ADSAA)
- Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College
- Perform other duties as assigned by the President
Required Knowledge, Skills, and Abilities:
Knowledge of established policies and procedures of the College- Excellent oral and written communication skills
- Ability to present material in an understandable manner
- Ability to communicate with students from a variety of backgrounds
- Experience in assessment placement testing
- Experience in supervising developmental studies activities
- Experience in dual enrollment/accelerated student programs
- Experience in educational advisement of students
- Knowledge of Alabama Community College System Policy pertaining to Financial Aid, Admissions, and Student Rights and Responsibilities
- Ability to establish and maintain effective working relationships with local, state, and federal agencies, other colleges, other departments of the College, faculty, staff, students, and the College community.
- Understanding of and commitment to the community college mission.
1. A Master’s degree from a regionally accredited institution is required
2. Experience at a community college is required
3. Experience in student services is preferred
4. Three years of supervisory experience is optional
IMPORTANT!!! - Read all of the following information very carefully before you submit an application. Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application.
To have a complete application, applicants must submit the following documents on the "Attachments" screen of the online application. It is the applicant's responsibility to ensure that the requirements are met.
Note: To qualify, the transcript(s) must include your name and the name of the institution and confirm that the degree required for the position was conferred (date received).
college philosophy
APPLICATION AND INTERVIEW PROCESS:
All applications must be submitted through the NEOED system. Click on the green "Apply" button at the top of this announcement to create or access your NEOED account. All application materials must be uploaded by the applicant to his or her account, including transcripts, resumes, letters of recommendation, etc., according to what is listed in the application requirements section by the application deadline. Do not submit an application until you have all required application materials uploaded. Applications are only accepted through the NEOED System. If you have questions, contact the Human Resources Office at 256.228.6001, ext. 2230. Technical questions about the NEOED website, account creation, and/or uploading or completing application materials should be directed to the NEOED helpline at 855-524-5627.
A scanner and computer are available on campus for applicants who need to upload documents to the online application system. This service is free of charge and is available during normal operating hours of the TLC and Library. For more information or to schedule an appointment, contact Ms. Judith Lea in the Technology Learning Center (256.228.6001, ext. 2309) or Dr. Julia Everett (256.228.6001, ext. 2226) in the Library.
Applications for the position will be reviewed to determine (1) if they are complete and (2) if the applicant meets the minimum qualifications required of the position. Interviews are then scheduled at the President’s discretion and will be conducted via a web-interface such as Zoom, Skype, or Microsoft Teams. Applicants will be required to participate in an interview at their own expense. Official transcripts will be required of the finalist chosen for employment by the President.
ADDITIONAL INFORMATION:
Criminal Background Checks - In accordance with Alabama Community College System policy and procedures, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
E-verify - Northeast Alabama Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.
Verification of Work Experience – As a condition of the employment offer, the applicant chosen to fill the position will be required to submit verification from previous and current employers to confirm the work experience stated in the application. The verification form, provided by the College to the applicant, must include the applicant’s beginning and ending dates of employment and job title; confirm if the employment was full time or part-time; and outline job duties. This information will be used to determine salary schedule placement and is required within fifteen (15) working days of acceptance of an employment offer.
Equal Opportunity Employer – Northeast Alabama Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, including all postsecondary community and technical colleges under control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Northeast Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees. Northeast Alabama Community College reserves the right to withdraw this job announcement at any time prior to the awarding.
Accreditation – Northeast Alabama Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the Associate Degree. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097, or call 404-679-4500 for questions about the accreditation of Northeast Alabama Community College.
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