Job Description

Under the direction of the Manager, Purchasing and Business Support, the Accounting Technician will prepare, develop, monitor and maintain all purchasing functions, financial statements and reports for the Business Office or District–wide reporting of accounts receivable and Auxiliary Funds. This position is assigned to the Visalia campus, the working hours are 7:45 a.m. – 4:45 p.m., initial salary placement will be $55,723. College of the Sequoias Community College District serves a diverse community of learners and is a designated Hispanic Serving Institution. COS provides a wide range of opportunities in transfer, general education, career and technical programs for our students. We are dedicated to recruiting employees who are committed to helping a diverse population of students achieve their educational goals. We seek candidates who exhibit an understanding and commitment to the community college mission, and who have a passion for student success.

EXAMPLE OF DUTIES
Job duties of the Accounting Technician: Prepare financial statements for assigned area of responsibility and other auxiliary functions assuring proper financial controls and practices are in conjunction with accepted accounting principles.Prepare or check warrants, invoices, requisitions, assigned payrolls, purchase orders and similar documents; distribute as appropriate.Provide a system for the proper collection and accountability of fees collected; verify funds and receipts and reconcile funds.Post, assemble, tabulate and reconcile a variety of financial and statistical data in the maintenance of assigned accounting functions; verify, balance and adjust assigned accounts.Reconcile account balances of bank statements for the District; prepare and deliver deposits; reconcile monthly statements from vendors to verify invoices billed have been received and submitted for payment.Audit invoices for expense claims; input and process for payment for auxiliary service accounts.Collect tuition, campus fees and other funds from students and staff; deposit funds and submit collection reports; collect, count and verify monies; prepare bank deposits; maintain records of cash transaction and receipts.Audit student registration refund claims; process checks for payment; prepare and submit reports of transactions.Maintain separate books and financial statements for various campus auxiliary funds; maintain journal accounts; balance, check and correct irregularities.Type a variety of materials, such as checks, purchase orders, requisitions and reports as required; operate a variety of office machines including calculator and check paymaster.Provide information to students, campus and District personnel regarding various records, accounts or fees including Associated Student Body, Trust and Community Services.Resolve problems and discrepancies related to assigned accounting functions; provide information and assistance regarding accounting related matters to employees, students, vendors and the public.Receive and record monies generated by campus organizations; assist in the sale and maintenance of tickets to campus events.Provide work direction and guidance to accounting clerical employees as assigned; assist in the overall direction of an assigned office.Process, prepare and file a variety of documents, forms, letters, credit memos, cash refunds and listings.Utilize the District’s integrated software in performing the required duties of the position.Perform related duties as assigned.

MINIMUM QUALIFICATIONS
Minimum Qualifications (Education & Experience): Any combination equivalent to: Graduation from high school ANDOne year of college-level course work in accounting or related field ANDThree years of experience in the preparation and maintenance of financial records and reports. Knowledge and Abilities The hiring committee is seeking evidence of the following: Knowledge of: Accounting practices and procedures.Financial and statistical record-keeping techniques.Modern office practices, procedures and equipment.District organization, operations, policies and objectives.Oral and written communications skills.Applicable sections of State Education Code and other applicable laws.Technical aspects of field of specialty.Interpersonal skills using tact, patience and courtesy. Ability to: Prepare and maintain moderately complex financial statements and reports.Operate standard office machines, such as calculator and computer terminal.Make arithmetic calculations quickly and accurately.Inspect and review financial records.Work cooperatively with others.Work independently with little direction.Establish and maintain effective working relationships with others.Analyze situations accurately and adopt an effective course of action.Meet schedules and time lines.Plan and organize work.Communicate effectively both orally and in writing. Testing Candidates may be tested to determine whether or not they possess the ability to: • Make arithmetic calculations quickly and accurately. • Use spreadsheet software. • Perform double-entry ledger bookkeeping and demonstrate general accounting knowledge. • Produce printed work and correct English, grammar, spelling and punctuation. Working Conditions: EnvironmentOffice EnvironmentPhysical AbilitiesAbility to hear and speak to communicate with students/employees/public.Ability to read documents and inspect financial records.Ability to sit and stand for extended period of time.Ability to reach in all directions.Ability to lift up to [heavy, moderately heavy, light] objects.Ability to operate a computer and office equipment.

SUPPLEMENTAL INFORMATION
Application Procedure: To be considered applicants must submit ALL of the following required material before or by the filing deadline: An online job application.Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.ResumeUnofficial copies of transcripts of all college/university work. Official transcripts required upon employment. For questions regarding this recruitment, contact Norma Chavez at (559) 737-6237.normach@cos.edu

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