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Philanthropic Gifts Coordinator

Fred Hutchinson Cancer Research Center

Job Description

Philanthropic Gifts Coordinator

Philanthropic Gifts Coordinator

Full Job Description

Overview:

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch’s global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy, and COVID-19 vaccines has confirmed our reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures for the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The Philanthropic Gifts Coordinator is part of the Gifts and Grants program within the Philanthropy department. This position will report to the Executive Director, Philanthropic Gifts, and provide administrative support and project coordination to the Executive Director as well as major gift officers.

The Philanthropic Gifts Coordinator will take initiative, work independently and collaboratively with team members within a complex organization. Will maintain professionalism, show flexibility, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Philanthropic Gifts Coordinator must be able to effectively communicate the mission, values, and scope of the institution and work well within all levels of the organization.

Responsibilities:

  • Executes donor-focused work like documenting donor communications, fundraising strategies, and proposals in Raisers Edge
  • Collaborates with gift processing to ensure accurate and timely gift acknowledgements
  • Prepares correspondence including mail merge letters, memos and e-mails
  • Creates prepare reports, charts, tables, graphs and other meeting/presentation materials
  • Maintains system for organizing, updating and archiving documents and information
  • Develops and implements systems for portfolio management and donor outreach
  • Schedules and coordinates meetings, travel, conference attendance and other program activities
  • Processes invoices and reconciles procurement card expenses
  • Maintains confidentiality of all sensitive materials and information in printed, electronic, or verbal form

Qualifications:

Education and Experience:
  • Minimum five years' experience in nonprofit development or related field required
  • Bachelor's degree and relative experience preferred
  • Advanced skills in Microsoft Word, SharePoint, Excel, PowerPoint and Outlook
  • Advanced skills with CRM and databases; experience with The Raiser’s Edge/RENXT preferred

Desired Skills and Abilities:
  • Exceptional customer service and project management skills required
  • Ability to communicate clearly and concisely, both orally and in writing
  • Must have strong attention to detail
  • Ability to prioritize workload and work under pressure
  • Self-motivation and flexibility
  • Ability to build relationships and work in a team environment
  • Ability to work under the direction of others and perform special projects as assigned
  • Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
  • Ability to understand and carry out oral and written instructions and request clarification when needed

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity: We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700

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