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Admissions and Records Specialist
Job Description
Admissions and Records Specialist
Requisition Number : 2022068P
Salary Range $22,880 yr; effective September 1st $31,200
DBM Rating : A13
Job Type : Full Time
Job Category : Professional/Staff
Anticipated Start Date : 08/22/2022
Campus : Bryan, Brenham
Application Deadline
Extended Open Deadline
FLSA Non-Exempt
Security Sensitive? Yes
Work Hours M-F, 8AM-5PM with Occasional Evening Work
Position Summary Information
Objective
To provide admissions and records services to students, faculty, parents, and other offices.
Required Quals Summary
High School diploma/GED . 0 – 1 year related work experience.
Special Notes To Applicants
This is a 12 month, benefits eligible position. Blinn College pays 100% of health insurance for full time employees, 50% for dependents, and two times your annual salary in life insurance benefits. Optional coverages can begin on your first active duty date. If you would like to review insurance benefits in advance, you can access the New Employee Benefits Guide online, http://www.ers.texas.gov/PDFs/NEBG-HE.pdf
Leave time includes 96 hours vacation, 40 hours discretionary and 16 hours personal each year and 8 hours sick each month. Paid leave for college designated holiday’s, spring break, Thanksgiving and Christmas break (approx. 25 days per year)
Quick Link https://employment.blinn.edu/postings/10482
Principal Accountabilities
Responsible for processing electronic admissions applications received from ApplyTexas in a timely manner and provides oversight and training for the electronic application process as needed.
Principal Accountabilities
Responsible for processing admission reports related to the application upload on a daily basis.
Principal Accountabilities
Aids in tracking various types of admissions and records documents into Blinn College’s student information system (Banner).
Principal Accountabilities
Monitor and answer the College District’s admissions email inbox following all Blinn and policy and procedures.
Principal Accountabilities
Responsible for daily assistance in Admissions & Records phone queue.
Principal Accountabilities
Assist in Enrollment Services and/or Prospective Student Relations phone queue systems as needed.
Principal Accountabilities
Provides customer support by responding to messages and questions via telephone, email, and in-person regarding admissions and registration in a prompt and courteous manner.
Principal Accountabilities
Responsible for accurately scanning and indexing admissions, enrollment services, dual credit, and other student documents received in the Admissions and Records department in a timely manner.
Principal Accountabilities
Assists with distribution and processing received via mail and processing documents received through Dynamic Forms.
Principal Accountabilities
Responsible for running the process that sends electronic transcripts via SPEEDE.
Principal Accountabilities
Maintains a positive relationship with all Blinn College staff, faculty, and students.
Principal Accountabilities
Performs other duties or related tasks as assigned.
Minimum Qualifications
High School Diploma or GED.
Minimum Qualifications
Computer proficiency in all software programs: Microsoft Word, Excel, PowerPoint, Access, etc.
Minimum Qualifications
Minimum of 1-year customer service, data entry, and telephone experience.
Minimum Competencies
Demonstrated understanding of commitment to: the community college missions and purpose; teaching and learning; high academic standards; and, student success.
Minimum Competencies
Must have excellent written and verbal communication skills, effective planning and organizational skills, strong attention to detail and accuracy and excellent public relations skills.
Minimum Competencies
Ability to interface with and communicate effectively with college staff and faculty in a positive and productive manner.
Minimum Competencies
Ability to establish and maintain effective working relationships with employees and the public.
Preferred Qualifications
Banner/Compass or equivalent experience in Admissions & Records/Enrollments Services area. Ability to use Student Information System and other software programs applicable for Blinn College.
Preferred Qualifications
Associates Degree and/or a High School Diploma or GED with minimum of 2 years directly related experience in Admissions & Records/Enrollment Services.
Preferred Competencies
Experience with FERPA.
Working Conditions
Are there particular working conditions associated with this job that should be noted (I.E., working environment, hours of work, workspace, etc.)? No
If 'Yes', please explain
Physical and Mental Requirements
Physical and Mental Requirements: Moderate lifting, 15 to 44 lbs., Walking, Standing, Sitting, Writing
Custom Text One
Environmental Requirements
Environmental Requirements: Inside
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