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Faculty Affairs Administrator

Job Description


Faculty Affairs Administrator (Hybrid Opportunity)

**Applicants must submit a cover letter AND résumé along with your online application to be considered for this opening**

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university’s largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Founded in 1892, the Department of Economics is a national and international leader in economics. The Department’s central missions are to train students at the undergraduate and graduate level in the methods and ideas of modern economics, and to conduct both basic and applied research in economics that pushes forward the frontier of knowledge in the field. With 40+ faculty, 4 lecturers, 150+ graduate students and post-doctoral fellows, 200+ undergraduates, and 11 staff, the Department is breaking new ground in pioneering research that analyses and proposes solutions to some of the biggest challenges in society today. Our administrative team is critical to enabling Stanford Economics to accomplish its mission.

Economics is seeking a Faculty Affairs Administrator (FAA) that provides high-quality support to the Department Chair and the Director of Finance & Operations (DFO). This position is based on Stanford's historic campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational needs.

As a member of the administrative leadership team, reporting to the DFO, and partnering with the Assistant DFO and Student Services Manager, the FAA will:

  • Act on behalf of the DFO or chair on establishing priorities and identifying and resolving problems related to faculty affairs issues.
  • Serve as the department's subject matter expert on faculty affairs policies, processes, and systems.
  • Work closely with faculty serving on search and administrative committees to ensure compliance.
  • Manage key components of the faculty search, appointment, re-appointment, and promotion processes.
  • Assist faculty with processes for sabbatical and leave applications, teaching load reduction, and tenure-clock extensions.
  • Manage the process of courtesy appointments and other affiliations.
  • Process appointments of Visiting Professors, Visiting Scholars, Postdoctoral Fellows, and academic/other teaching staff.
  • Oversee the visa process for faculty and visitors.
  • Anticipate needs of faculty, proactively prevents issues, and independently solve problems.
  • Assess business needs and recommend strategies/approaches to manage and improve processes.
  • Manage schedule of faculty meetings.
  • Publish and update faculty information on the department website.
  • Provide administrative support for donor stewardship.

To be successful in this role, you:

  • Thrive in a diverse, dynamic, and fast-paced environment.
  • Have exceptional analytical and problem-solving skills.
  • Are a critical thinker, making informed and sound decisions.
  • Are extremely organized & detailed, independent, self-motivated, and team oriented.
  • Have great communications skills that allow high-level interactions with a diverse academic community.
  • Have a "can-do" attitude and exceptional interpersonal skills.
  • Welcome process improvements which may include policies and system changes.

Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

CORE DUTIES:

  • Provide operational support and guidance to search/review committees and make recommendations for process improvement.
  • Document and interpret policies and processes for contributors to the appointment/promotion form (chair, faculty lead, and candidate).
  • Manage review, promotion, and search processes, including marketing, recruiting, preparing committee reports. Create agenda, prepare and edit documents and forms for faculty review including recommendations.
  • Identify problematic information in letters and advise on how to resolve the problem. May provide ?rst level approval for appointments and re-appointments.
  • Prepare o?er letters, as needed, for the chair or dean, which may include gathering and synthesizing information from other o?ces.
  • Serve as primary point of contact, as needed, in orienting new faculty to the department, school, and university. Troubleshoot issues as they arise.
  • Oversee all faculty visa matters, as needed.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree and three years of experience working with administrative processes, or combination of education and relevant experience.
  • Prior relevant experience at Stanford University and/or other higher education institutions strongly preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • High level of attention to detail and accuracy.
  • Ability to track, monitor and adhere to deadlines.
  • Ability to learn university systems.
  • Experience working with databases and Microsoft O?ce suite.
  • Excellent communication skills.
  • Demonstrated ability to act with tact and maintain con?dentiality.
  • Demonstrated problem solving and analytical skills.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external organizations
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

CERTIFICATIONS AND LICENSES:

None

PHYSICAL REQUIREMENTS*:

  • Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
  • Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
  • Rarely sort/?le paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to 10 pounds.

*Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job.

WORKING CONDITIONS:

  • Occasionally work extended hours.

WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

Stanford is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit   https://healthalerts.stanford.edu/covid-19 .

Job Family: Administration

Job Series: Faculty Affairs Administration

Grade: G

Exempt


*Please mention you saw this ad on AcademicJobs.*

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