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Operations and Fellowships Administrator
Job Description
Updated: Jul 6, 2022
Location: Irvine-Campus
Job Type:
Department: Grad Div Operations
Job Opening ID: 38622
Reports To: Assistant Dean
Working Title: Operations and Fellowships Administrator
Department: Grad Division Operations
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 007377
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: M-F, 8-5
Employee Class: Career
Position Summary:
UCI Graduate Division provides leadership on all graduate education matters. We work with all academic units on campus to ensure that scholars from all over the world can learn, teach, and conduct the highest caliber research while pursuing graduate or postdoctoral training. We promote academic integrity and greater understanding by supplying information, guidance, and support to the campus community and beyond. Our aim is to enhance the educational experience by engaging and leading on all matters related to graduate student life: academic progress and advocacy, fellowships, funding and financial support, diversity, employment, and professional development. The Graduate Division coordinates with other Graduate Divisions across the UC system to ensure high quality educational experiences and promotion of graduate education both system and state-wide.
Uses skills as a seasoned and experienced administrative operation professional to manage, plan and administer the operations of Graduate Division, an organizational unit with a staff of around 50, but a campus wide reach, as well as managing various Graduate Student Fellowships. Reports to the Assistant Dean, Alumni and External Affairs, and will work with other high-level Managers, Assistant Deans, and Grad Division Dean and Vice Provost. Perform short- and long-term planning for the organization in multiple facets and demonstrates good judgment in selecting methods and techniques for obtaining solutions.
Compensation Range:
$66,300 - $96,900
Department Website:
https://grad.uci.edu/
Required:
3-5 years’ experience.
Bachelor's degree in related area and / or equivalent experience / training.
Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning and, website design. Solid knowledge of common University-specific computer application programs. Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting, and fund management. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Strong skills in short-term planning, analysis, problem-solving, and customer service. Ability to use discretion and maintain confidentiality.
Preferred:
Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Special Conditions Required:
May need to work some nights/weekends for events.
Conditions of Employment:
The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
Background Check and Live Scan
Legal Right to work in the United States
Vaccination Policies
Smoking and Tobacco Policy
Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
California Child Abuse and Neglect Reporting Act
E-Verify
Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php .
Closing Statement:
The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu .
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