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Clinical Research Coordinator

Job Description


Full Time


Job Summary

This is a position within the Division of Child Neurology in the Department of Neurology at UCSF Benioff Children’s Hospital, San Francisco.

The Clinical Research Coordinator will manage and coordinate research protocols, as directed by Dr. Heather Fullerton and Dr. Christine Fox. The CRC will be responsible for working as part of a team to coordinate data collection and operations of several concurrent clinical research studies in compliance with UCSF and regulating agency policies. This job will involve close work with children and families, including study participant enrollment in the Pediatric Intensive Care Unit, telephone calls to families and follow-up in childhood stroke and other cerebrovascular disease research studies. In addition, will assist with admin tasks for International Pediatric Stroke Organization. Preference will be given to candidates that are able to commit to a minimum of 2-years.

The individual’s duties may include, but will not be limited to supporting the management and coordinating the tasks of multiple clinical research studies, including multi-center studies; act as intermediary between services and departments while overseeing data and specimen management; manage and report on study results; create, clean, update, and manage databases and comprehensive datasets and reports; assist the PI with oversight of students and other research staff; manage Investigator’s protocols in the Committee on Human Research online system, as well as renewals and modifications of protocol applications and the implementation of new studies; participate in the review and writing of protocols to ensure institutional review board approval within University compliance; help assure compliance with all relevant regulatory agencies; oversee study data integrity; implement and maintain periodic quality control procedures; interface with departments to obtain UCSF approval prior to study initiation; maintain all regulatory documents; report study progress to investigators; participate in any internal and external audits or reviews of study protocols; and perform other duties as assigned. Incumbent will also assist with preparation of grant submissions, including budgets.

Department Description

Throughout the Department of Neurology at UCSF, our mission is to deliver superb patient care, to apply state-of-the-art translational research methods to discover the causes of, and treatments for human nervous system disorders, and to educate each generation of medical students, neurology residents and postdoctoral fellows. By fostering cross-disciplinary interactions among scientists around the world, we accelerate the pace of discovery and champion the University's global health initiatives.

Required Qualifications

  • HS graduation and sufficient experience and demonstrated skills to successfully perform the assigned duties and responsibilities or equivalent experience/training
  • Experience with electronic medical records (EMR).
  • Attention to detail; strong interpersonal skills; excellent, effective verbal and written communication skills to coordinate with subjects, team members, other departments and outside institutions; and the ability to multi-task in a fast-paced environment while working with a diverse subject population
  • Ability to work well independently, complete projects in a timely manner, and prioritize multiple projects to ensure the completion of essential tasks by deadlines.

Preferred Qualifications

  • >1 years experience with medical records review and data extraction
  • >2 years experience with clinical research study coordination
  • Experience with research study budget preparation
  • >2 years experience with project coordination for clinical trials
  • Experience with project coordination for multi-center trials
  • >1 yr experience working with CHR
  • Fluency in the usage of Committee of Human Research (CHR) online iMEDris system for submission, renewal, and modification of protocols through this system.
  • Understanding of patient population to create rapport and a relationship, while also giving insight to what is realistic and appropriate for patient participation. Ability to interact with families whose children have severe medical problems in a manner that is mature, professional, and caring.
  • Knowledge of UCSF and departmental policies for dealing with reimbursement, guidelines for research, confidentiality and HIPPA regulations, following the UCSF mission statement and purpose for research, and a clear understanding of policies and procedures on patient safety and confidentiality (electronic and hard copy medical records, patient charts, communication, etc.); knowledge of medical terminology, research policies and guidelines, guidelines for packing/shipping infectious substances, database building/analysis, and data management within some of the following:  Access, Stata, SASS/ SPSS, and Teleform programming platforms
  • Ability to conduct literature searches using PubMed and other academic search engines
  • Knowledge of HIPAA compliance guidelines
  • Spanish language skills
  • Experience applying the following regulations and guidelines:
    • Good Clinical Practice Guidelines
    • Health Information and Accountability Act (HIPAA)
    • The Protection of Human Research Subjects
    • CHR regulations for recruitment and consent of research subjects
    • Effective Cash Handling Procedures
    • Environmental Health and Safety Training
    • Fire Safety Training

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title


Job Category

Research and Scientific

Bargaining Unit

University Professional Technical Employees – Research Support Professionals Unit (UPTE-RX)

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