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Proposed Minimum Salary

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Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and accountability.  Diverse perspectives, talents, and identities are vital to accomplishing our mission and living our core values .

Who we are

Welcome to the Texas A&M College of Veterinary Medicine & Biomedical Sciences (CVMBS).  The CVMBS has a robust portfolio of professional, graduate, and undergraduate educational programs.  The CVMBS is a center of exciting educational and research experience for the over 550 students in our DVM program , the 2,355 students in our dynamic Biomedical Science Undergraduate Program , and the over 300 outstanding students in our multiple graduate degree programs .  We are engaged in educating and preparing our diverse and innovative students to meet the public health and welfare needs of animals, humans, and the environment in the 21st century and beyond.  We have a robust research enterprise that focuses on translational research endeavors to address problems effecting animals, humans, and the environment. Our students are involved in high impact research projects throughout the college and across Texas A&M.  We’re proud of our college, our facilities and our programs, but it’s the people that make it all work—we’re enormously proud of our faculty, staff, and students.

What we want

The Program Coordinator will provide faculty support in recruitment and admission of graduate students and postdoctoral fellows into Toxicology Interdisciplinary Program at TAMU; advising faculty and trainees on academic issues; coordinating a seminar series (12/semester); administering grants; providing general administrative support to Toxicology leadership; maintaining records and up-to-date web and social media presence for the program; performing regular program evaluation and coordinating activities with College and University administration. The selected candidate will subscribe to and support our commitment to Inclusion, Diversity, Equity and Accountability as stated above. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Note: A cover letter and resume are strongly recommended. You may upload them on the application under the CV/Resume section.

COVID-19 information:  Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the University’s COVID-19 website . For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ COVID-19 website .

Required Education and Experience:

• Bachelors degree or equivalent combination of education and experience

• Two years of administrative experience

Required Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills

• Ability to use word processing, spreadsheet and database programs

• Ability to multi-task and work cooperatively with others

Preferred Experience:

• Experience with website maintenance; experience with maintaining and updating information through social media (Facebook, Twitter, etc.)

Preferred Knowledge, Skills, and Abilities:

• Knowledge of TAMU-Graduate and Professional School procedures and timelines; experience with advising trainees and faculty on academic issues; experience with program evaluation; experience with NIH eRA Commons and xTrain

Responsibilities:

• Administrative Support - Provide administrative support for the NIEHS Toxicology Training Grant. Duties include preparation of appointment and termination forms, overseeing financial records, preparation of competitive renewals and annual progress reports and other official correspondence with NIEHS. Prepare tuition and medical insurance reimbursements and track spending of trainee s support funds.

• Seminar Coordination - Coordinate Toxicology Seminar series fall and spring semester; help in contacting and inviting prospective speakers, prepare and distribute announcements. Assist speakers in arranging travel, prepare speaker itineraries and reimbursement vouchers.

• Facilitation - Facilitating application process by updating applicant files, tracking application status, distributing applicant profiles to faculty, arranging final acceptance meetings, and overseeing choice of final Pl laboratories for the students. This requires frequent correspondence with departmental administrators and the admissions office as well as fiscal office to assure funding sources for all students.

• Graduate Advisor - Graduate student advisor. Prepare official correspondence and petitions for graduate students, assist in scheduling preliminary exams and defenses, maintain student records and track student progress. Advise students on course registration and timelines.

• Recruitment - Recruiting masters, doctoral and postdoctoral trainees into interdisciplinary program.

• IFT Coordination - Coordinate faculty participation in IFT activities. Maintain records and track faculty participation. Coordinate and schedule meetings of the executive committee, T32 committees and annual Toxicology retreat.

• Program Evaluation - Program evaluation and outcomes assessment.

• Communication - Maintain and update (no less than quarterly) IFT website and social media accounts. Perform other duties as assigned.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

In accordance with the federal contractor vaccination mandate , specific facilities at The Texas A&M System may be considered a covered contractor workplace with covered contractor employees. Therefore, successful applicants for this position may be subject to the federal mandate to be fully vaccinated against COVID-19 as a condition of employment unless an approved medical or religious accommodation is in place.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.