Position Details

Position Information

Recruitment/Posting Title	Program Supervisor
Job Category	Staff & Executive - Project/Program Management/Planning
Department	RWJ-Surgery-Chairman-Meb
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Supervisor for the Surgery, Vascular and Urology Residency department within the Robert Wood Johnson Medical School. Under the direction of the Program Directors and Senior Director of Administration, the Program Supervisor coordinates large, multiple and complex programs of residents. The Program Supervisor also performs supervisory and managerial duties as related to planning, oversight, implementation and coordination of the academic, operational, and financial activities of the programs.  Among the key duties of this position are the following:  Manages residency program operational activities and ensures residency program goals and objectives are accomplished. Ensures all residency verifications are completed. Participates with the Program Directors and faculty in program planning and in the development of residency program academic and clinical requirements to ensure accreditation standards are maintained and met. Ensures all mandatory committees are assembled, meet, have agendas, follow up on all issues and maintain all meeting minutes as required by both the medical school and regulatory bodies. Consults with and implements all process improvement activities regarding pertinent issues concerning resident selection, appointment and reappointment to program. Reviews, assimilates and analyzes routine resident satisfaction surveys in order to demonstrate all areas of concern are addressed and improved. Advises Program Directors and assists in responding to and resolving resident issues and program administrative problems. Coordinates and manages the process for resident recruitment and hiring process. Ensures all committee members have all  necessary candidate information, personally reviews all candidates for preliminary inclusion or exclusion based on parameters set by the program.  Organizes residency program workload; monitors status of work in progress and keeps the Program Directors informed of activity priorities and deadlines. Provides management support to residency program personnel (faculty, resident, and staff) by interpreting organizational and departmental policies, standards, operational procedures, and guidelines. Develops and implements all necessary policies in coordination with the Program Directors. Participates in residency program block rotation schedules along with the residency program directors, faculty and chief residents. Monitors resident schedules to ensure compliance to ACGME work hours rules by other residents and faculty. Bring discrepancies to the attention of all affected parties for correction. Residency programs liaison with the GME Office and various other agencies, organizations, and groups. Prepares a variety of documentation associated with residency program operations. Assists department administrator, GME Office and finance in the preparation of the program budget. Supervises program staff personnel. Oversees staff hires, promotions, merit increases, disciplinary actions and other personnel changes in accordance with established University policies. Reviews work to ensure all programmatic functions are within guidelines and regulations. Responsible for computerized information systems administration related to collecting and storing program data, generating management reports and documentation. Ensures all data is entered in a timely and accurate manner and in accordance with all regulatory bodies.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	24S
Position Salary
Annual Minimum Salary	62817.000
Annual Mid Range Salary	76302.000
Annual Maximum Salary	89787.000
Standard Hours	37.50
Union Description	CWA, Local 1031
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Public Health Administration, Health Education, Hospital Health Care Administration, Public Administration or Business Administration or a related field or significant prior experience. A minimum of four (4) years of program administration experience in an academic, medical, or equivalent environment and one (1) year of lead or leadership/supervisory experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Excellent writing, organization and communication skills. Outstanding human relations and leadership skills and the ability to function in a team environment.
Preferred Qualifications	Master’s Degree preferred.
Equipment Utilized
Physical Demands and Work Environment	PHYSICAL DEMANDS Standing, sitting, walking, talking and hearing. No special vision requirements.  WORK ENVIRONMENT Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	22ST2508
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement