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Financial Research Administrator

Job Description


Full Time


Job Summary

The UCSF Department of Neurology is looking for a candidate with excellent communication and financial research administration skills, a collaborative team member to join our high-performing Financial Team. The incumbent will manage complex financial portfolios to provide outstanding support for our Principal Investigators (PIs). We are looking for someone to independently manage research awards and transactions related to contract and grant management, including reports for approval by managers and Authorized Organizational Representatives. The portfolio may include multiple-PI awards, program project grants, and awards with multiple subcontracts to domestic and foreign institutions. Candidate must have experience analyzing revenue and expenses against budgets, developing projections, and producing financial reports to manage projects strategically and in compliance with all applicable guidelines.

Department Description

The mission of the Department of Neurology at UCSF is to deliver superb patient care, to apply state-of-the-art translational research methods to discover the causes of and treatments for human nervous system disorders, and to educate each generation of medical students, neurology residents and postdoctoral fellows. By fostering cross-disciplinary interactions among scientists around the world, it accelerates the pace of discovery and champions the University's global health initiatives. The Department of Neurology is the second-largest department at UCSF, with an annual operating budget in excess of $150M. It is the number one recipient of NIH funds among neurology departments of U.S. medical schools, and its services are ranked third in California among hospitals that offer neurology and neurosurgery services. 

The Department of Neurology is a teaching, research and clinical care unit within the School of Medicine (SOM). The Department of Neurology is a large, multi-site department, with locations including Mission Bay, Parnassus, Mt. Zion, ZSFG, VAMC and the Gladstone Institutes and is affiliated with the UCSF Weill Institute for Neurosciences. The department is constructed of 14 administrative divisions with 11 clinical specialties. The department has over 230 faculty and academic employees, 260 staff positions, and 150 trainees including: residents (46), clinical fellows (37) and postdoctoral scholars (70).

Required Qualifications

  • Bachelor's degree in related area and three or more years of experience or equivalent combination of experience / training.
  • Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
  • Ability to use discretion and maintain confidentiality.
  • Strong skills in short-term planning, analysis, problem-solving, and customer service.
  • Demonstrated competence in the use of spreadsheet and database software.

Preferred Qualifications

  • Ability to perform complex financial analysis and customized reporting.
  • Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
  • Solid knowledge of common University-specific computer application programs.
  • Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007377 ADMIN OFCR 3

Job Category

Education, Financial, Research and Scientific

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)


Mission Bay (SF), Parnassus Heights (SF), Remote / Telecommute

Additional Shift Details

M-F, 8am-5pm

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