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Department Administrator

Job Description

Position Details

Position Information

Recruitment/Posting Title Department Administrator
Job Category Staff & Executive - Administrative & Support
Department SEBS-NJ Agr Experiment Station
The School of Environmental and Biological Sciences, located on the George H. Cook Campus, is one of the largest schools of Rutgers University in New Brunswick, New Jersey. We pursue excellence in research, teaching, and outreach in areas of study that address the biological spectrum from molecules to ecosystems. Our emphasis is on both the fundamental sciences and the social and human dimensions. We offer 21 undergraduate majors, including plant and animal sciences, microbiology, biotechnology, agriculture and food systems, landscape architecture, food and nutritional sciences, ecology and evolution, marine science and oceanography, environmental sciences and meteorology, human ecology, entomology, and environmental economics.
In addition to instruction in the classroom, field, and laboratory, our students have opportunities for experiential learning on and off campus, including a growing emphasis on international experiences through short- and long-term study abroad. Students also have access to a robust program of applied research and outreach hosted by the New Jersey Agricultural Experiment Station laboratories, farms, business incubators, and marine stations throughout the state.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Department Administrator for The New Jersey Agricultural Experiment Station (NJAES). This position will provide administrative support to the Director for Resource and Economic Development of the New Jersey Agricultural Experiment Station (NJAES) and the Director/Dean of Research, NJAES/SEBS. This position will support general office operations, including records and calendar management, fiscal, human resource, travel and payroll functions for these offices and will serve as liaison within and outside the department.
Among the key duties of this position are:
  • Responsible for the administrative management of daily operations.
  • Routinely reviews and assists with implementation of new procedures and processes; provides coordination of daily business processes including purchasing, coordination of grant pre- and post- award documents, and event coordination.
  • Resolve a diverse range of problems consistent with an understanding of the mission, vision, role, and goals of NJAES and have a comprehensive understanding of administration/office management in accordance with management principles, applicable regulations, and university policies.
  • Serves as NJAES liaison/representative working with SEBS-HR as the initial point of contact for various complex staff issues that may arise.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Exempt
Grade 05
Position Salary
Annual Minimum Salary 58867.000
Annual Mid Range Salary 73298.000
Annual Maximum Salary 87729.000
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement
Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.

Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP


Minimum Education and Experience
  • Bachelor’s degree in a related field from an accredited institution.
  • A minimum of 2 years of experience in an administrative support position that demonstrates knowledge and understanding of office administration, pre and post award grant management, HR, and bookkeeping.
Required Knowledge, Skills, and Abilities
  • Exceptional organizational, analytical, managerial, leadership, communication, interpersonal, supervisory and computer skills.
  • Attention to detail and the ability to multi-task are necessary.
  • Proficient in Microsoft Office Suite applications.

Preferred Qualifications
  • Familiarity with Microsoft 365, Adobe Professional, and administrative policies.
  • General knowledge of the land grant system and experience in higher education administration is.
  • Familiarity with Rutgers University and SEBS business (general ledger), payroll, procurement and personnel practices.
  • Knowledge of Rutgers financial and HR systems such as ROCS, RAPPS, Marketplace.
  • Prior knowledge of/experience with the NJAES mission, organization, and research responsibilities.
  • Experience working with confidential and sensitive information.
  • Experience working in a multicultural environment.
Equipment Utilized
  • Familiar with use of general office equipment such as copiers, printers and scanning equipment.
  • Proficient in Microsoft Office, Excel and PowerPoint. Familiarity with Adobe Professional preferred.
Physical Demands and Work Environment
  • The position is stationed in an office work environment. Must have ability to perform light lifting of office files. Occasional on campus and possible off campus travel to off campus sites for meetings may be required
Special Conditions

Posting Details

Posting Number 22ST2401
Posting Open Date 07/26/2022
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus Cook (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
New Brunswick, NJ 08901

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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