Position Details

Position Information

Recruitment/Posting Title	Senior Program Coordinator
Job Category	Staff & Executive - Administrative & Support
Department	RBS - Human Resources
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Sr. Program Coordinator. Reporting to the Senior Department Administrator of the Part Time Lecturer (PTL) Office of the Dean for Rutgers Business School – Newark and New Brunswick, with a dotted line to the Sr. Associate Dean for Finance and Administration, this position is responsible for the overall day-to-day data management and operational phases for the PTL and coadjutant appointment process for all Rutgers Business School locations. This position is responsible for and not limited to the following. Collects, maintains, and updates the central database Provides data analysis, research, process generation, and execution, and assists in program coordination Ensures the PTL office supports the short- and long-term goals of the Rutgers Business School and the University. Develops and implements management policies and practices that assure the effectiveness and use of systems and processes in accordance with university policies and regulations, union contracts, and the RBS’s overall goals and mission Commutes between the New Brunswick and Newark campuses
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	58867.000
Annual Mid Range Salary	73298.000
Annual Maximum Salary	87729.000
Standard Hours	37.50
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
COVID-19 Immunization Requirement	Under Policy 60.1.35 , Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Prospective employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster within two weeks (14 calendar days) of eligibility . Based on current guidance, individuals are considered fully vaccinated against COVID-19 two weeks after receiving the final dose of any COVID-19 vaccine authorized or approved for use in the United States by the United States Food and Drug Administration (FDA) and recommended by the Advisory Committee on Immunization Practices (ACIP) of the Centers for Disease Control and Prevention (CDC). Eligibility for a booster against COVID-19 varies and is explained on the University’s web site located at https://coronavirus.rutgers.edu/covid-19-vaccine . Failure to provide proof of primary vaccination and booster will result in rescission of a prospective employee’s offer of employment and/or disciplinary action up to and including termination.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor’s degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration Requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy, including Microsoft Office Suite and use of databases
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelor’s degree with three years of data management, PTL/coadjutant/faculty, and operational experiences as well as working in a university in an academic setting and/or equivalent combination of education and experience Must be able to actively and positively engage with members of the community, inspiring and motivating colleagues to participate in a cohesive and productive workplace culture Ability to work across both Windows and Mac platforms Demonstrates considerable knowledge of PTL and faculty processes Possesses knowledge of union contracts associated with class hires currently processed by the PTL Office Experience with data management, setting up of data inquiries, report preparation, etc. Ability to plan, organize and present training activities to diverse groups Ability to establish and maintain effective working relationships Requires excellent oral and written communication skills, organizational and time management skills Experience working in a high-level confidential environment Extensive experience managing high volume of PTL and coadjutant contracts (teaching, non-teaching, non-credit) Ability to manage a high volume of working a fast-paced rapidly changing environment Ability to coordinate with multiple stakeholders and serving multiple customers in a fast-paced environment Requires some project management experience in a comprehensive research university with a high volume of transactions
Preferred Qualifications
Equipment Utilized	Requires the use of a desktop computer and/or a laptop computer, iPad, smartphone, printer, photocopier, fax machine Must have knowledge of MS Office suite, Adobe, DocuSign, plus Rutgers university databases (Data Dictionary, Tableau, Cornerstone, ROCS, etc.)
Physical Demands and Work Environment	Ability to lift up to 20 lbs Requires travel between the New Brunswick and Newark campuses
Special Conditions

Posting Details

Posting Number	22ST2325
Posting Open Date	07/27/2022
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City
State
Location Details	Travel required between the New Brunswick and Newark campuses.  Home location campus is the Newark Campus.

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Infection Control and Safety

This position is subject to all Rutgers University policies, including TB surveillance and other infection control and safety policies. Please review the Tuberculosis Surveillance Policy for additional information.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement