Job Description

Legal Secretary (LVL 7)

Law School Clinical Program, Lincoln Center

Fordham University

Fordham University has an excellent reputation as a dynamic institution located in New York City. Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools.

• Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
• We offer tuition remission for employees and their dependents
• A generous employer match towards a 403(b) retirement plan.
• As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
• As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.
• University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Position Summary

The Legal Secretary will work closely with the Clinic Managing Director and faculty to ensure the successful and smooth operation of the clinics legal and administrative functions, including creating templates and standardizing class materials; maintain client communication and case support; records management for the clinic; case/data tracking; and assisting the law students.

Essential Functions

• Assists Clinic Managing Director and faculty in all administrative matters relating to Clinical & Experiential Programs. Reports to Clinic Managing Director.
• Assists faculty and students in at least three clinics to prepare legal documents and maintain client files – including opening files, closing files, archiving, and legal mail.
• Instructs incoming students in the use of Time Matters case management software, Outlook e-mail, remote access system and other clinic specific applications.
• Acts as liaison and possible interpreter/translator among faculty members, clients, their families, witnesses, opposing attorneys and students who represent live matters. Assists in arranging interpretation and translations for client meetings, court appearances or hearings.
• Assists faculty with course work, articles, and publications.
• Uses Westlaw, LexisNexis, and the internet for legal research.
• Coordinates information regarding clinic classes and cases between students and faculty.
• Manages travel itineraries, handles reimbursements on miscellaneous financial expenses,
• Performs general secretarial work – including scheduling meetings/appointments, requesting room reservations, proofreading, editing documents, maintaining organized files, etc.
• Assists in special events and in the production of clinic brochures, flyers, and information sheets.
• Disseminates information to students who inquire about various clinical offerings.
• Processes invoices, check requests and other administrative tasks as needed.
• Troubleshoots clinic computers and software.
• Coordinates and administers extensive clinical databases, and/or, is the point person with Time Matters technical support, LawNet, the Law School’s ISP Department and consultants.
• Performs other duties as assigned.

Required Qualifications

• High School diploma or equivalent
• Must be able to uphold a strict level of confidentiality, meet deadlines, be organized, and be able to manage projects and assignments with little supervision.
• Must be able to work strategically within a team structure as well as independently, multi-task, work under tight deadlines and to be flexible.
• Strong record keeping skills, including ability to synthesize lots of quantifiable and quantitative data into clear, plain language and readable charts and checklists.
• Excellent interpersonal skills and demonstrate ability to effectively communicate with individuals from diverse backgrounds, stakeholders, and people in crisis.
• Computer proficiency sufficiency sufficient to independently review and generate material relevant to the position, especially in Word, Excel, PowerPoint, and Westlaw and other standard data management systems required.
• Mandatory Competency Testing
• Demonstrated Writing Ability
• Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications

• Bachelor’s degree
• Two years of legal experience

FLSA CATEGORY: Non-Exempt

START DATE: ASAP

APPLY HERE: https://careers.fordham.edu/postings/3426

ABOUT FORDHAM

Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools. It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom.

Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.

Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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