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Data, Assessment and Reporting Specialist

Calhoun Community College

Job Description

Assist the Dean for Planning, Research & Grants in grants development, institutional research/planning and reporting. Develop information base for administrative and learning outcomes, perform data analyses and participate in grants management activities.

Salary: Appropriate placement on Salary Schedule E2, Rank 03: $41,792 - $56,947

Work Hours: Monday through Thursday, 7:45 a.m. - 5:15 p.m. Friday 7:45 - 11:45

Applicants must meet the minimum qualifications and must submit a complete application packet through the on-line application system to be considered. A complete application consists of the following:
  • An on-line application
  • Current résumé
  • Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)
Application materials must provide documentation that the applicant meets all minimum qualifications.
Essential Duties and Responsibilities
  • Support the functions of the Grants Office as required (scheduling meetings, monitoring budget activity, and program outcomes).
  • Coordinate efforts with project directors to secure letters of support for grant proposals.
  • Work with the Business Office to update Grants Procedures Manual as required.
  • Assist with preparing grant documents for electronic submission.
  • Update web pages for the Office of Planning, Research and Grants.
  • Maintain clearinghouse of information on community demographics including population trends, unemployment statistics, etc.
  • Monitor reporting requirements for existing grants and work with faculty and Project Directors to ensure reports are submitted in a timely manner.
  • Collect and prepare documents related to administrative and academic support unit program reviews.
  • Support Strategic Planning Sessions by preparing planning session documents, recording action items, and following up with persons responsible for actions items throughout the year.
  • Prepare reports via Argos or other database reporting tools.
  • Extract data to support Academic Program review cycle, including items such as number of majors, numbers of graduates, and course enrollment.
  • Collect and prepare documents related to departmental assessment of learning outcomes.
  • Support college-wide assessments, including ETS Proficiency Profile and Ruffalo Noel Levitz.
  • Support the creation, distribution and analysis of college-wide surveys.
  • Compile reports, charts, and graphs that describe and interpret findings of analyses.
  • Conduct research to identify best practices that support college-wide activities and initiatives.
  • Prepare presentation materials for supervisor.
  • Provide support for SACSCOC accreditation requirements.
  • Utilize data visualization techniques in institutional dashboards and reporting.
  • Serve as back-up to the IPEDS Keyholder.
  • Record and publish minutes of relevant policy committee meetings.
  • Other duties as assigned.
  • A minimum of three (3) years (144 quarter or 96 semester hours) of postsecondary education from an accredited institution with a minimum of 16 semester hours (25 quarter hours) in a job-related area and a minimum of five (5) years work experience in a related field is required OR a minimum of three (3) years (144 quarter or 96 semester hours) of postsecondary education from an accredited institution and seven (7) years of related work experience is required.
  • Working knowledge of word processing, database, internet applications, and other current computer software applications (e.g. Microsoft Word, SunGard Banner, etc.) is required.
Preference will be given to candidates who can demonstrate through their experience and accomplishments
  • Knowledge of office procedures and records management;
  • Knowledge of OMB circulars and Federal reporting guidelines;
  • Experience in financial data processing;
  • Ability to comprehend and respond to specific grant-related language;
  • Ability to keep complex records and prepare accurate reports;
  • Effective oral, written, and interpersonal skills;
  • Ability to work independently and in a team environment;
  • Ability to understand and follow oral and written instructions;
  • Ability to work and communicate with a variety of people from diverse backgrounds including students, parents, college employees, federal agency representatives and the public;
  • Ability to maintain confidentiality of office information;
  • Ability to handle various situations in a calm and professional manner;
  • Ability to multi-task and prioritize issues;
  • Ability to utilize email systems to communicate information;
  • Ability to work with minimal supervision/work independently;
  • Ability to operate in a professional manner at all times;
  • Ability to greet individuals of any background with friendliness, tact and courtesy;
  • Ability to operate in a high pressure situation and respond to issues in a calm manner;
  • Conscientious- wanting to care about how work is done and wanting to do a good job;
  • Initiative- responding to downtime by taking responsibility to do other work;
  • A focus on details;
  • A focus on being friendly and patient in responding to customer needs;
  • Willingness and desire to learn new things and apply that learning;
  • Willingness to maintain flexibility in order to meet customer needs;
  • A positive attitude regardless of circumstances at hand;
  • Confidence in decision making and communication skills.
Application Procedures/Additional Information

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the period of this announcement will be considered. Applicants must travel at their own expense. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Calhoun Community College from the institution(s) granting the credits.

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a non-refundable $17.40 payment for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.

Calhoun Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Calhoun Community College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to the awarding. More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Calhoun Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees.

Calhoun Community College is accredited by the Commission on Colleges by the Southern Association of Colleges and Schools to award Associate Degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404-679-4500 for questions about the accreditation of Calhoun Community College. Specific questions regarding Calhoun’s educational programs, admissions and other matters related specifically to the College should be forwarded directly to the College.

P.O. Box 2216
Decatur, AL 35609


Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.

8 hours per month
(may accumulate an unlimited number)

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)

Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)

Contracted Work Days

The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit The Retirement Systems of Alabama. All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 12.43% (effective 10/01/21)
Tier II – Pays 6.20% monthly. State matches 11.32% (effective 10/01/21)
Law Enforcement Officers:
Tier I-Pays 8.50% monthly. State matches 12.43%(effective 10/01/21)
Tier II- Pays 7.20% monthly. State matches 11.32% (effective 10/01/21)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit http://www.rsa-al.gov/index.php/members/peehip

Premium amounts:
  • Single $ 30
  • Family (without Spouse but with dependents) $ 207
  • Employee + Spouse (no dependents) $ 282
  • Family (with Spouse and dependents*) $ 307
  • Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium
  • Member $ 50
  • Spouse $ 50
The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the Wellness Program section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium
  • Member $ 50
  • Spouse $ 50
The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the Wellness Program section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums
  • Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38
  • Dental Single $ 38 Dental Family $ 50
Institution matches $800 monthly (effective 10/01/17).

Duty Hours
(hours vary by campus and needs of the student)

Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:
  • 1/3 waived after 1st year
  • 2/3 waived after 2nd year
  • 3/3 waived after 3rd year
Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.

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