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Academic and Career Advisor

College of Southern Maryland

Job Description

Academic and Career Advisor

Salary : $47,411.00 - $64,005.00 Annually

Location : Prince Frederick, MD

Job Type : Full-Time

Division (Department) : SES

Job Number : FY23-14

Department (Division) : Advising, Career, and Tran Svcs

Position Summary

Located 45 minutes from the Nation’s Capital, nestled in a history-rich community of southern Maryland, The College of Southern Maryland (CSM) is a two-time Aspen Award-winning institution (top 15% of Community Colleges) with academic programs in over 100 disciplines. CSM is among America’s top 100 producers of Minority Associate Degrees in twenty categories, according to Diverse Issues in Higher Education. CSM offers excellent health insurance benefits; State Retirement Pension plan; wellness programs; Code Green early closure Fridays in the summer; college closure for spring break and several major holidays, including the week between Christmas and New Year; and for several days in March for Spring Break. We are an innovative institution committed to student success and well known for our flexibility to meet student and community needs.

The individual in this position provides academic advisement and registration for students, which requires ascertaining student’s goals and assisting in the planning for student attainment of those goals. They serve as a liaison to academic departments, college committees, and community organizations as directed. An advisor must be knowledgeable in the breadth of college offerings for both credit and continuing education program course work. The individual provides information to prospective students regarding the College of Southern Maryland.

The work schedule for this position is 40 hours per week, Monday - Friday. Flexibility is required.

College of Southern Maryland conducts background checks in order to ensure the safety and well-being of the College's staff and students. The final candidate for this position will be subject to the following background checks: Criminal History Check and Sex Offender Registry Check.

This position is open until filled. For best consideration, apply by 11:59 pm, EST on Friday, August 5, 2022. The College of Southern Maryland is an Equal Opportunity Employer.

The College of Southern Maryland values the safety of its students, faculty, and staff. As part of that commitment, the College will require offers of employment extended after December 1, 2021 to be contingent on the candidate providing proof of being fully vaccinated for COVID-19 prior to the start date of employment. As a new employee, you will be required to comply with this mandate and all the current campus health and safety protocols, including wearing a mask.

Specific Duties and Responsibilities

Essential Functions:

  • Serves as liaison to academic departments, college committees, and community organizations as directed by supervisor
  • Assigned to an academic department to track program changes, maintain contact with department chair and faculty, give input to department program changes that may adversely affect student progress and reports back to the Advising, Career, and Enrollment group
  • Provides information to prospective students regarding the College of Southern Maryland
  • Ensures students are taking correct courses for transfer in specific programs and particular institutions
  • Interprets placement test scores, advises students of course placement and works with student to develop an educational plan based on placement, academic and life goals and career aspirations
  • Monitors student progress of academically deficient students requiring ongoing contact with student and instructors
  • Provides referrals to other campus and community resources regarding student issues both academic and personal
  • Conducts advisement workshops
  • Facilitates Start Smart orientations and First Advising Sessions
  • Coordinates with middle school and high school counselors to develop collaborative relationships for the purposes or providing early academic awareness programs and interventions in the public schools
  • Mentors a College Success Skills class during the fall and spring semesters
  • Processes course waivers, prerequisite waivers, prerequisite override documentation, academic clemency requests, portfolio assessment applications, and drop/add forms as required
  • Assists students with academic based computerized systems (i.e. ARTSYS)
  • Informs students of articulation agreements applicable to desired programs
  • Assists students in interpretation of transfer requirements for articulation agreements and transfer options in general, if applicable
  • Completes/updates program evaluations for students as needed
  • Assists students in completing graduation applications and verifies data
  • Maintains tracking systems of student contact and classifications for reporting purposes, such as academic and career assistance, workshops and classroom visits, orientation and others as directed by supervisor
  • Collaborates with and coordinates site activities with the Career Services Departments at other campuses as appropriate to insure comprehensive services across campuses
  • Makes in-class academic presentations
  • Provides career advisement and registration for students, which requires ascertaining student’s goals and assisting in the planning for student’s attainment of these goals
  • Provides job readiness assistance to co-op students; maintains contact with co-op faculty advisors; registers students for co-op classes
  • Provides contact for students who are undecided about career or college goals
  • Provides career advisement for students to include: personal interest assessments, career identification and planning, job readiness assessments, job coaching, and job search training
  • Organizes, develops, and promotes career related events both on campus and to the community, school system, and students including collaborating with marketing, outside employers, agencies and school systems
  • Serves on task forces related to improving the delivery of student services
  • Develops innovative solutions to managing a large student caseload and disseminating student services information
  • Serve on committees that directly impact the vision of the department
  • Other duties as assigned by the Director of Advising and Career Services

Minimum Education and Training

  • BS or BA degree required with two years’ experience in career development, education, advising or four year’s experience in related field.

Minimum Qualifications and Standards Required

Knowledge, Skills and Abilities:

  • Knowledge and experience in assisting students in a college setting in academic and/or career development
  • Abilities to lead group workshops
  • Excellent communication skills, written and oral
  • Ability to work with a diverse population with wide variety of needs
  • Knowledge of community resources accessible to customers
  • Ability to work with limited supervision
  • Experience with computer data entry and Microsoft office suite
  • Position requires high level of confidentiality

Physical Requirements:

The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.

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