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Associate Director of Facilities Management

Job Description

Associate Director of Facilities Management

Department: Facilities

Job ID: 1375

Work Hours/Schedule: 40 hours/52 weeks

Compensation: Meet and Confer Grade 16 - $68,706

Reports to: Director of Facilities

Posting Close Date: August 10, 2022

Grand Rapids Community College provides an excellent benefits experience for our GRCC family. Our benefit package is designed to enhance employees' health and well-being. Part-time employees have different benefits outlined in the specific collective bargaining agreements and handbooks. Below is an overview of these benefits, additional details are available on the Human Resources/Benefits website:

• Six health insurance plan options (includes a high deductible plan with a health savings account option).
• A unique dental & vision reimbursement program (includes coverage for adult orthodontia & lasik eye surgery).
• Employer sponsored retirement plans as well as voluntary retirement savings plans (403b or 457 plans)
• Tuition benefits at GRCC for you, your spouse and your dependents.
• Tuition reimbursement at other higher education institutions for you.
• Generous time off that includes sick, vacation and personal leave banks.
• Paid holidays and holiday shutdown period in late December!

Oversees, directs, plans, and organizes maintenance and repair of college buildings, and operations, including electrical and mechanical systems involving air conditioning, heating and ventilation, and associated utilities as well as maintenance and operation of building utility systems involving domestic and chilled water, electricity, gas, storm, steam network, and sanitary sewage. Provides overall and independent supervision, management and evaluation of campus wide projects involving construction managers, architects, contractors, and subcontractors. Oversees, assigns, and manages the college CMMS work order system; maintains CAD and BIM archives; submits APPA Key Performance Indicators; utilizes GIS data coordination and accesses college business system portal, currently PeopleSoft, to further department projects. Plans, organizes, coordinates, and supervises the work of maintenance personnel. Collaborates with Purchasing to develop bid documents and requests for proposal, evaluate submittals and assist in award
recommendations. Ensures responsive, timely, and thorough responses to the needs of the College community. Encourages and supports staff in taking responsibility for their areas, improving their professional standing, the department’s customer service, and project success.

Essential Job Functions

  • Responsible for all aspects of the physical plant trades encompassing; electrical; carpentry; plumbing; heating, ventilation and cooling; painting; utility maintenance; elevators; fire alarms; fire protection; steam traps; and other systems
  • Responsible for the campus work order system, SchoolDude
  • Responsible for trade personnel management including training, evaluation, planning and scheduling
  • Responsible for budgetary constraints and controlling costs related to day to day maintenance work, projects, renovations, overtime hours, compensatory hours, etc.
  • Responsible for safety and security of personnel and assets
  • Responsible for compliance with all OSHA, MIOSHA, state and city code adherence, life safety issues, and college policies and procedures
  • Responsible for ADA compliance
  • Develop RFP’s for Facility related projects and services by following proposal-writing standards including readability, consistency, and tone. Evaluate proposals and assist in award recommendation
  • Provide independent management and supervision to college facility bond/capital outlay projects, new construction, renovations and internal facility projects ranging from $1,000 to exceeding $1,000,000, particularly those with major infrastructure improvements with trades staff involvement and input
  • Provides leadership, supervision and technical coordination to trades and grounds personnel
  • Regular attendance during normal scheduled work hours is required. Being present is essential for serving customers and performing the essential functions of this position.
  • Performs other related duties as assigned

Marginal (Non-Essential) Job Functions
Provides coordination and communication, as necessary, to the campus at large on physical plant work which will affect campus operations
Establish priorities for work order accomplishment, projects, renovations, etc.
Establishes, develops and monitors equipment and vehicular requirements
Provides and develops service programs, priorities, scheduled maintenance and the degree of service to be provided for the facilities in conjunction with trades personnel
Monitors and reports on personnel transactions; e.g., sick leave, vacations, leaves of absences
Meets with campus department heads in developing priorities and schedules for work assignments, renovations, projects, etc.
Monitors trades inventory and controls stocks, purchasing of materials and equipment
Reports on section activities, including information such as work planned and accomplished, manhour and material expenditures, stock level and purchasing and program costs
Assesses, obtains and provides the processing of fiscal activities for day to day activities, renovations, projects, routine and preventive maintenance programs
Provides supervision of all grounds related activities to include the purchasing and storage of equipment


  • Bachelor’s Degree in Facility Management or related field, certification in a Masters level trade, or significant commensurate experience.
  • APPA CEFP certification (Association of Physical Plant Administrators Certified Educational Facilities Professional) preferred, but not required.
  • National Career Readiness Certificate (NCRC) preferred.

Work Experience
Must possess 5-10 years of progressively responsible leadership experience in Educational Facilities Management
Demonstrated knowledge and experience in leading teams comprised of vendors, contractors, architects, etc.
Ability and experience in obtaining quotes, pricing, and procurement of materials for trade personnel assignments
Ability to manage, plan, and execute maintenance programs including assigning and scheduling work activities for physical plant trade personnel
Adept in word processing, spreadsheets, computerized maintenance management system (CMMS), Microsoft Project, GIS, and FSPROD preferred.
Proficient with CAD, BIM, and required to develop and hone their skills.
Demonstrated ability in the preparation of bid documents, requests for proposals and quotes (RFP, RFQ) and other technical documents and writing.
The following competencies are essential and will be evaluated for our candidates through the evidence-based selection process:

Foundational Competencies
? Responsibility
? Adaptability
? Decisive
? Achievement
? Teamwork
? Speaking
? Listening
? Ingenuity

Occupational Competencies
? Getting Information
? Communicating with Supervisors, Peers, or Subordinates
? Making Decisions and Solving Problems
? Guiding, Directing, and Motivating Subordinates
? Organizing, Planning, and Prioritizing Work
? Identifying Objects, Actions, and Events
? Training and Teaching Others
? Monitor Processes, Materials, or Surroundings
? Coordinating the Work and Activities of Others
? Resolving Conflicts and Negotiating with Others
? Coaching and Developing Others
? Establishing and Maintaining Interpersonal Relationships
? Scheduling Work and Activities
? Updating and Using Relevant Knowledge
? Judging the Qualities of Things, Services, or People

Physical Demands
• Sitting, perform desk-based computer tasks
• Must be willing to travel to various work sites off campus and other locations as needed
• Stand/walk, twist/bend/stoop/squat, climb (use a ladder, scaffolds, or other).
• Kneel/crawl , reach/work above shoulders, grasp forcefully, writing by hand, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 40 pounds
• Must be willing to work various shifts, flexible hours and holidays as required

Mental Demands
• Communicate effectively and efficiently
• Comfortable in a highly fluid work environment
• Ability to manage multiple tasks simultaneously
• Capacity to organize, prioritize and perform under pressure in both public and internal capacities
• Ability to plan ahead to maximize efficiency based on available resources
• Manage high level stress environments

Working Conditions
• Work in an office environment 50% of the time
• Work indoors and outdoors
• Work with or without heat and air conditioning
• Occasional early morning starts, staying late, and/or alternate off shift working hours will be required
• Must be able to walk frequently throughout campus buildings while executing and overseeing multiple projects
• Grand Rapids Community College will comply with any mandated health and safety requirements. Employees will be directed to our GRCC Policy(s) for compliance information.

Grand Rapids Community College is only accepting online applications for this position at https://www.grcc.edu/jobs. Submit a cover letter and resume in one document. The opportunity to apply for this position will close on August 10, 2022 at 11:59PM. Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment in, or
compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further information may be obtained from the EEO Office or the Office of General Counsel, 143 Bostwick
Avenue NE, Grand Rapids, MI 49503-3295.

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