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Senior Administrative Assistant, Student Accessibility Resources
Job Description
Senior Administrative Assistant, Student Accessibility Resources
Job Description
This job description is a general description of the essential job functions. It is not intended as an employment contract, not is it intended to describe all the duties someone in this position may perform. All employees of Gulf Coast State College are expected to perform duties as assigned by Gulf Coast State College supervisory/management personnel, regardless of job title or routine job duties.
This position is sensitive and requires successful completion of a criminal background check. Notice of E-Verify participation.
The primary function of this position is to provide administrative support for the Student Accessibility Resources (SAR) Department including: written and electronic correspondence, data entry, telephone, assisting students, customer service, work-processing/typing, maintaining/ordering supplies, scanning documentation, file management; and other duties as assigned.
Pay starting at $16.23
Essential Duties Summary
Prepare, maintain, and secure student files/records in approved GCSC database. This includes: intake information, semester accommodation plans, and documentation in approved electronic format. Prepare student files/records for purging according to stated guidelines.
Attend, record, and type minutes at SAR staff meetings and meetings with faculty/students as needed.
General Clerical Responsibilities: Prepare paper/electronic correspondence, check SAR mailbox – open and distribute, answer SAR telephone, monitor and respond to SAR emails, and maintain SAR Calendar. Receive incoming SAR students, relay program information, address questions, and provide information resources. Assist students with navigation of SAR website, SAR application, Lighthouse, and RegisterBlast.
Facilitate SAR student renewal of accommodations and new student appointments by phone/email.
Track, monitor, and prepare reports for: Monthly Attendance Sheet for full-time SAR staff, Faculty Notification of Accommodations status, Voter Registration, and usage of services.
Maintain SAR Budget records in conjunction with the Coordinator. Obtain competitive quotes for program purchasing needs, prepare purchase orders, check requisitions, and petty cash requests.
Assist with the SAR Department and/or the Testing Center, which may include: receiving and organizing testing information from instructors, communicating with instructors about testing information, monitoring test register system and scheduling testing rooms, seating students for tests, entering passwords, and proctoring/monitoring video cameras.
Prepare flyers/information pamphlets for SAR as needed.
Recruit Note-Taker/Student Assistants (SA), complete onboarding, organize SA duties, follow up with SA’s work product, and approving SA timesheets.
Maintain cooperative relationships with GCSC faculty and staff to best support student needs. Embrace feedback and constructive criticism in the spirit of constant improvement.
All other duties as apparent or assigned by supervisor(s) including but not limited to; preparing, organizing, and printing reports and forms in addition to serving as point of contact in the SAR department for staff technology questions/needs. Updating SAR Website as needed, in conjunction with the Coordinator and/or GCSC Webmaster.
Required Qualifications
- High School Diploma or equivalent
- Minimum of two years’ experience in an administrative setting with proficiency in Microsoft Office
- Demonstrated secretarial experience to include: typing skills of 45wpm, data entry, and ability to start, stop, and resume tasks in spite of interruptions.
Preferred Qualifications
- Associates Degree
- Minimum of two years’ experience working with Assistive/Adaptive Technology and Students with Disabilities
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use hands to finger, handle, and feel. The employee is regularly required to walk and reach with hands and arms. The employee may be required to lift and/or move up to 40 pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance, vision, and ability to adjust focus as well as ability to determine the color of objects.
Full Time/Part Time Full Time
Posting Detail Information
Posting Number AS318P
Open Date 07/18/2022
Close Date
Open Until Filled : Yes
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