Job Description

BISHOP STATE COMMUNITY COLLEGE

Position Announcement

Posted Date: July 19, 2022

Closing Date: July 28, 2022

Position: Student Affairs Clerk, Financial Aid

Campus: Main

Minimum Qualifications:

• Associate Degree from an accredited institution.
• Two (2) years of experience in office practices and procedures using general clerical skills.

Required Knowledge, Skills, Abilities and Essential Job Functions:

The essential job functions listed are not comprehensive and duties and responsibilities may change without notice.

• Ability to maintain confidentiality.
• Ability to work independently, well under pressure, and with discretion.
• Strong interpersonal skills and work ethic.
• Organizational skills and attention to detail.
• Superior English language skills to correspond both verbally and in writing, using good grammar, spelling, punctuation, and structure.
• Ability to interact with the general public in a courteous and helpful manner.
• Ability to operate office machines and equipment, including personal computers, keyboards, switchboards, calculators, multi-line telephones, copy machines, printers, and fax machines.
• Ability to work with one or more software programs and maintain familiarity with campus software requirements, such as Qless, Banner, Parchment, Clearing House, Change of Major and Withdrawal Forms, etc.
• Knowledge of conflict resolution and mediation principles.
• Ability to read, understand, and review documents for accuracy and relevant information.
• Ability to use applicable office technology, documents, and procedures in the course of the work.
• Ability to use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
• Ability to make accurate arithmetic calculations.
• Ability to assemble, organize, and prepare data for records and reports.
• Ability to compose letters, memos, forms and charts independently.
• Ability to read, interpret, apply, and explain rules and regulations, policies, and procedures.
• Ability to communicate with peers and other staff, students, and the public in a manner reflecting positively on the department and the College.
• Ability to organize and maintain records.
• Ability to plan, organize, and complete work to meet established deadlines.
• Ability to take directives and complete task.
• Ability to provide clear and concise directions to customers.
• Ability to be cross trained to assist in all areas of student services
• Ability to use CRM
• Other duties as assigned

• Communicates with applicants and students concerning orientation, registration, and enrollment activities, and maintains academic history files for applicants, enrollees, and alumni of the College.
• Assures that interested persons receives the necessary forms for proper enrollment.
• Prepares, processes, and mails requests for admissions applications and materials, attendance and enrollment verifications, and related office data.
• Prepares official transcript requests and assures that the integrity of student records is not compromised.
• Answers office telephones, greets visitors provides information relative to scheduled courses, curriculums, calendar of events, college rules and regulations, enrollment history and admissions information, and related activities.
• Inputs applications and other data to CRM and personal computers; conducts inquiries relative to enrollment, demographic, financial aid, withdrawals and other admissions and enrollment functions.
• Scans old and new student records to ensure integrity and security of academic information.
• Evaluates student transcripts for transfer credit and inputs transfer credits into Banner.
• Calculates and counsel’s students on GPA's, if necessary, for Allied Health.
• Processes student's request for academic bankruptcy and make adjustments to the student's transcript.
• Processes no-show appeals.
• Documents receipt of official high school transcripts or equivalent, test scores for students who pass the Ability to Benefit Test.
• Assists in the registration process to include directing students to locations to receive proper advisement, schedule in-put and receipt of charges by the Business Office.
• Assist with Dual Enrollment upon request of the supervisor.
• Prepares requisitions and orders for office supplies, computer equipment, fax machines, copiers, printer, and other inventory, as needed.
• Assists the academic dean and counselor in verifying that graduation requirements have been met.
• Orders and distributes academic regalia for students, faculty, and staff.
• Prepares and distributes diplomas for graduation.
• Dispense reports in a timely manner using Argos accessing class rosters to run class reports.
• Comply with all Policies of the Alabama Community College System and the College.
• Serve on the Bishop State Community College Committees.
• Serves on standing committees as assigned.
• Attends relative conferences, seminars, and professional development workshops.
• Comply with all policies of the State Board of Education, the Department of Postsecondary Education, and Bishop State Community College.
• Perform other duties as assigned by supervisor, Chief Student Affairs Officer, Director of Financial Aid, or President.

Essential Job Functions: Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. Learned physical skill is required for keyboarding. Frequent walking, standing, or sitting may be required. Working hours may vary and occasional evening or weekend work is required. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily.

Salary: ACCS Salary Schedule -E4-06 ($26,129-$40,986)

Application Procedure:

Position announcements and employment applications are available at https://www.schooljobs.com/careers/accs/bishopstate? Applications currently on file must be resubmitted for this position. Delinquent and/or unsigned application packets and/or documents will not be accepted.

Only complete application packets will be given consideration for employment.

A completed application packet consists of:

• Completed Bishop State Community College employment application (must be signed)
• Letter of interest with reference to the position announcement
• Current resume
• Applicable Transcript with conferred date (While an unofficial transcript may be submitted as part of the application packet, an official transcript must be received before the date of hire.)

Application Deadline:

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. In accordance with Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form and to submit a nonrefundable fee of $17.40 (additional charges may apply) for a criminal background check. Employment will be contingent upon receipt of a clearance notification from the criminal background check. Bishop State Community College is an active participant in the Employment Eligibility Verification Program (E-verify). E-verify electronically confirms an employee’s eligibility to work in the United States as required by the Department of Homeland Security.

Other Information:

The Selection Committee will screen all applicants for the position. The Committee will select applicants for in-person interviews which may consist of question/answer session and /or skills assessments. Applicants must adhere to the College’s prescribed interview schedule and must travel at their own expense. The College reserves the right not to fill the positions in the event of budgetary or operational constraints. Bishop State Community College is a multi-campus organization and employees of the College are required to travel among various work sites for both day and evening responsibilities and must provide their own mode of transportation. Bishop State Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including postsecondary community and technical colleges under the control of the Alabama Community College Systems Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Bishop State Community College will make reasonable accommodations for qualified disabled applicants or employees. Bishop State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

Job Type: Full-time

Pay: $26,129.00 - $40,986.00 per year

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

*Please mention you saw this ad on AcademicJobs.*

Apply Now