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Executive Assistant
Job Description
Executive Assistant
Posting Number
20141363S
Position Title
Executive Assistant
Location
District Office
Department
Educational Svcs & Planning DIST (DEPT)
Position Number
1C0166
Percentage of Full Time
100%
FLSA
Non-Exempt (accrues overtime)
Months per Year
12
Min Salary
$78,936 (annual)
Max Salary
$100,860 (annual)
Position Type
Classified Positions
Who We Are
The College and the District
Who We Want
The Position
Duties and Responsibilities
- Exchanges information with staff, students, other educational institutions, funding, regulatory and other outside agencies and organizations, and the general public regarding College and District policies, procedures, timelines, staffing, contracts, event planning and other issues
- Represents administrative staff at a variety of meetings as assigned
- Drives a motor vehicle to attend workshops, meetings and other events to present and/or obtain current information used to develop original materials or make modifications to existing procedures
- Confers with administrative staff regarding moderate to complex projects and workflow
- Researches, compiles data for, designs, formats and prepares statistical, financial, demographic and other data for special and regular reports and databases, using a variety of computer and presentation software
- Makes recommendations for changes to procedures, workflow, and policies
- Sets up and maintains a library of resource materials on a variety of topics
- Trains, supervises, and evaluates the work of clerical and other staff as assigned
- Coordinates staff in other College and District units on special and regular projects
- Plans project timelines, required staff support, outcomes and deliverables
- Composes correspondence, survey responses, memoranda, brochures, training materials, handbooks, and other reference materials as assigned
- Sets up and maintains confidential and other documentation and files
- Performs other related duties as assigned
Minimum Qualifications
- A combination of education and experience equivalent to possession of an Associate’s degree in business administration, office administration, or a closely related field
- Successful complex clerical experience of increasing responsibility
- Demonstrated skill in written and oral communication, including public speaking
- Experience with the organization and implementation of various complex office procedures and forms
- Experience with training and supervising the work of others
- Skill in the use of a variety of computer software to compose and prepare correspondence, reports, presentations, and other written materials
- Skill in project planning and implementation
- Experience with research and compiling data for, formatting, and preparing statistical, financial and other reports
- Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
- Demonstrated skill in working as part of a customer service team
- Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
Knowledge, Skills and Abilities
- Knowledge of the policies and procedures applicable to a major district or college administrative unit
- Knowledge of the techniques used in research
- Skill in using a variety of spreadsheet, presentation and other computer software
- Skill in project and event planning, staffing, implementation and evaluation
- Skill in directing and evaluating the work of others
- Skill in handling confidential records and public contact
- Skill in multitasking with attention to details
- Skill in communicating respectfully and sensitively with people who are diverse in their academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds
- Skill in oral communication, including public speaking
- Skill in written communication
- Ability to work effectively as part of a customer service team
Physical Requirements
Benefits
Open Date
07/11/2022
First Review Date
08/01/2022
Open Until Filled
Yes
Special Instructions Summary
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr
Conditions of Employment
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
Accommodations
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