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Associate Dean of Advising and Counseling

Job Description

The Associate Dean of Advising and Counseling will provide leadership, operational oversight, evaluation and assessment for the Entry Advising and the Counseling and Student Success departments. This position will serve as a liaison between the Student Services and Instruction divisions in the training and implementation of the campus-wide program advising system that is staffed by instructional faculty.

Provides effective/active leadership, direction, and management oversight to assigned areas. Manage day to day operations of assigned departments and ensure high quality and efficient delivery of student services to meet the overall goals of the College and the expectations of students and the community Supervise, direct and evaluate assigned faculty and staff in accordance with college policies and the negotiated agreements; Participate in the selection and hiring of employees and recommend assignments, transfers, terminations and disciplinary actions Plan and assign faculty and staff workloads and schedules by evaluating student needs in conjunction with college goals and directing changes in priorities and schedules as needed in accordance with collective bargaining agreements and other appropriate guidelines, procedures, and regulations; Ensure sufficient department coverage during quarters and breaks. Develop, maintain and monitor assigned budgets; securing external grant funding as appropriate Manage and administer student academic warning process quarterly; Design, implement and manage comprehensive, coordinated training opportunities to support faculty program advising, incorporating strategies that promote equity, inclusion, and innovation. Manage and administer the assignments of new students to faculty program advisors quarterly; Partner with Instructional division Deans to ensure seamless hand off and effective management of program advising. In collaboration with the Instruction Division develop and deliver training programs for new faculty to orient them to program advising responsibilities. Create opportunities for faculty to network and exchange ideas with colleagues on issues central to excellence in advising. Gather data, assess, evaluate, report, recommend and implement enhancements in counseling and advising based on findings and data. Participate in the ongoing implementation and assessment of the Guided Pathways initiative Provide leadership In the Integration of technology into daily functions and student success strategies (on-line advising programs, telehealth, etc.) Lead the implementation of and training on advising tools. Work collaboratively with the Transitional Studies team to advance students from pre-college coursework to college level coursework and eventually degree completions. Develop promotional materials to inform students about services provided by Advising and Counseling & Student Success. Keep current in applicable best practices and tools and provide vision and leadership for development and implementation of effective and efficient counseling and academic advising systems. Provide service to the college by attending and contributing to meetings/committees, maintaining confidentiality, exhibiting ethical work conduct, and maintaining professional relationships. Participate in the development/implementation of College policies, procedures, and initiatives as assigned. Partner with college personnel and others to support student success - e.g., increase student retention, graduation, and transfer rates. Serve on appropriate committees internally and externally. Represent the college on statewide commissions and councils. Perform other duties as assigned.

Minimum Qualifications:

  • Masters degree or higher. Degree in Counseling, Psychology, Education, Human Services, Student Personnel Administration, Student Services, Student Development, Higher Education, or related field preferred.
  • Three years of administrative responsibility at a director, manager, department or division lead (or equivalent) in a college unit of one or more of the following: academic advising, counseling (academic/career/personal), transfer articulation, student development and retention, student support services, TRiO, and admissions/enrollment. Strong preference for direct experience in practice or supervision of counseling and/or academic advising.
  • Supervisory and/or management experience of full-time employees (e.g., Classified, Faculty and/or Administrative Exempt).
  • College level advising, counseling, or teaching experience.
  • Demonstrated ability to implement or advocate for changes that disrupt or eliminate structural barriers for systemically non dominant populations.
  • Proven ability to manage assessment and program/training/curriculum development.
  • Demonstrated project management and time-management skills including dealing with multiple and competing deadlines, ability to prioritize, work under pressure, complete tasks on time and be responsive to requests.
  • Demonstrated ability to work independently and in a team environment and possess strong team building and conflict resolution skills; Ability to establish and maintain positive collaborative working relationships.
  • Demonstrated ability to create clear, precise and effective verbal and written communication.
  • Experience in data-driven decision making.
  • Proficiency with web communication tools, Microsoft Office Suite and Google applications.
  • Per Governor Inslees Proclamation 21-14 state employees must be fully vaccinated for COVID-19. Your vaccine status will be verified upon hire. Please reach out to hr@everettcc.edu if you need information on a medical or religious accommodation.

Preferred Qualifications:

  • Experience working in a community college environment.
  • Experience supervising faculty.
  • Experience leading teams that provide academic advising and/or counseling.
  • Current Mental Health Counseling License.
  • Experience managing or working with union labor contracts.
  • Experience working with degree audit systems.
  • Experience with Starfish or similar student success platform.
  • Experience with student information management systems (e.g. PeopleSoft/Oracleproducts).

Physical Demands:
Everett Community College follows the Americans with Disability Act (ADA) and provides the following information as a guideline for applicants:

Ability to operate office equipment.
Ability to read and verify data and prepare various materials.
Ability to exchange information on the phone or in person.

Work Hours: Fulltime, 12 month administrative exempt position. Exempt staff member with year to year contract. M-F 8-5. Summer schedule typically condensed to M-Th 10 hours a day with Fridays off.

Posting Date: 07/05/2022
Closing Date:
Open Until Filled: Yes

Special Instructions to Applicants:
Everett Community Colleges mission is to educate, equip, and inspire each student to achieve personal and professional goals, contribute to our diverse communities and thrive in a global society. Furthermore, the Colleges vision, strategic plan and core themes value, respect and uphold equity, cultural competence and inclusion. We are committed to hiring an Associate Dean of Advising and Counseling that exemplifies the vision, mission and core values of our institution.

Everett Community College does not discriminate on the basis of race, color, religious belief, sex, marital status, sexual orientation, gender identity or expression, national or ethnic origin, disability, genetic information, veteran status, or age.

Notice to Applicants

Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.

Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCCs policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.

The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.

Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page.

This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.

Salary: $87,204 plus benefits

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