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Program Specialist (Temporary)
Job Description
Posting Number
20141339SPosition Title
Program Specialist (Temporary)Location
District OfficeDepartment
International AffairsPosition Number
1C0474Percentage of Full Time
100%FLSA
Non-Exempt (accrues overtime)Months per Year
otherIf other, please specify
Through December 20, 2022Min Salary
$35.72 (hourly)Max Salary
$45.69 (hourly)Position Type
Classified, TemporaryWho We Are
The College and the District
Who We Want
The Position
Public contact is extensive and includes staff, students, international students, domestic and international educational institutions, business and community representatives and leaders, campus visitors, and the general public. A high degree of independent judgment and creativity are required to adequately represent the District, serve as a technical resource person for the program to design original program components and services, and resolve minor and major problems that arise. Consequences of errors in judgment could be costly in employee time, public relations, and money; however, administrative and policy controls limit the risk of serious consequences. The Program Specialist can supervise the work of paraprofessional, clerical, and other staff, and student assistants as assigned.
Duties and Responsibilities
- Exchanges information with students, staff, other educational institutions, educational partners, community and business representatives, vendors, governmental agencies and the general public regarding a variety of District international programs, services, eligibility requirements, policies, timelines, required forms, and other information
- As directed, schedules and participates in on-campus meetings regarding international education
- Assists with the coordination and implementation of the District International Homestay Referral Program, International Scholarship Program, and other programs as needed
- Plans and coordinates presentations to small and large groups as needed
- Drives a motor vehicle to attend off-site meetings, workshops, and other events to obtain current information
- Plans, conducts and participates in program services in conjunction with District international program management, and college international program staff
- Plans joint events with District and college international programs and with outside business and community representatives
- Uses a variety of computer software to set up and maintain demographic, statistical, and other data related to student enrollment, retention, and follow-up
- Assists with processing business expense reports for international program staff
- Researches, compiles data for, formats and prepares special and regular reports and presentations. Confers with international education management and other staff to develop and implement needs assessments and other studies and surveys for international education
- Manages District international marketing programs and online presence, including obtaining testimonials from current international students, and assists in developing marketing media for international outreach
- Plans and coordinates lay-out, graphics, photography and other artwork, editing, printing, multimedia enhancements, web page information, distribution, and other services in conjunction with other staff, students and/or vendors as appropriate
- Uses a variety of computer software to compose and prepare correspondence, reports, publicity materials, surveys, brochures, flyers, bulletins, reports, presentations, and other materials
- Plans and implements international student surveys
- Assists in representing the District’s colleges to prospective students, parents, counselors, and the general public on campus and in the local community
- Oversees the development and maintenance of the District’s international education website
- Performs other related duties as assigned
Minimum Qualifications
- Bachelor’s degree from an accredited institution in business administration, sociology, human resources, or a closely related field OR an equivalent combination of education and experience
- Successful experience of increasing responsibility in education, social services, human resources, or related area
- Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
- Experience with program planning, implementation, and evaluation
- Skill in researching, compiling data for, and preparing a variety of reports
- Experience with basic accounting procedures
- Demonstrated skills in oral and written communication, including public speaking
- Skill in the use of a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence, and other materials
- Demonstrated skill in working as part of a small team with a broad range of responsibilities
- Possession of a California Driver’s license (or the ability to obtain one) and the ability to drive a motor vehicle to off-campus locations
- Experience with event planning and coordination
Knowledge, Skills and Abilities
- Knowledge of the role and value of international educational
- Skill in multi-tasking and working accurately under deadline pressure
- Skill in the use of spreadsheets, a variety of computer software, and a database to set up, maintain, format, and prepare data for reports, correspondence, publicity, and other printed materials
- Skill in researching and analyzing a variety of data to draw conclusions
- Skill in written communication
- Skill in oral communication, including public speaking
- Skill in respectful, sensitive communication with people at various levels within an organization who are diverse in their cultures, language groups and abilities
- Ability to work collaboratively and effectively as part of a team
- Ability to work independently with little direction
- Knowledge of DHS, USCIS, and SEVIS regulations and procedures, and code of ethics for international educators
- Ability to write reports, business correspondence, and procedure manuals
- Ability to exercise good judgment and discretion in handling sensitive or confidential information
Physical Requirements
Preferred Qualifications
- Proficiency in a second language (Mandarin preferred).
Benefits
Open Date
06/29/2022First Review Date
07/13/2022Open Until Filled
YesSpecial Instructions Summary
1. A completed online District application form (go to https://jobs.smccd.edu to complete the application and to apply for this position).
2. A resume that details all relevant education, training, and other work experience.
3. A cover letter of no more than 3 pages that addresses the applicant’s cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff as well as the applicant’s qualifications as they relate to the requirements, knowledge, skills, and abilities listed in this announcement.
Candidates for interview will be selected from among those who most closely meet the requirements and knowledge, skills and abilities. Meeting the minimum qualifications does not guarantee an interview. As part of the interview process, candidates may be asked to demonstrate job-related knowledge and skills.
For questions related to this posting, please contact:
SMCCCD Office of Human Resources
3401 CSM Drive
San Mateo, CA 94402
Tel.: (650) 574-6555
Fax: (650) 574-6574
Web Page: www.smccd.edu/hr
Conditions of Employment
1. Submit official transcripts (applies to all faculty or educational administrative positions)
2. Submit verifications of prior employment
3. Satisfactory references
4. Successfully being cleared for employment through the background checking process
In addition to background checks, the District may review publicly available information about a candidate on the Internet. If a candidate is aware of incorrect or inaccurate information that is available on the Internet, the candidate is welcome to address such an issue with the Office of Human Resources.
5. Present original documents for proof of eligibility to work in the United States
6. Approval of your employment by the SMCCCD Board of Trustees
7. Provide a certificate of Tuberculosis exam for initial employment.
8. Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment). Please note that the California Education Code requires, in part, that community college districts shall not employ or retain in employment persons in public school service who have been convicted of certain felonies, a misdemeanor drug charge (including alcohol offenses) or misdemeanor moral turpitude (sexual offense) crime. However, consideration may be given to those whose drug convictions occurred more than five years ago. A conviction for other crimes may not necessarily disqualify you from the job for which you may be applying.
EEO Statement
The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.
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