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Accreditation Administrator

ACGME

Job Description

Job Title:

Accreditation Administrator

Department:

Accreditation, Recognition, and Field Activities

FLSA Status:

Non-Exempt

Reports to:

ACGME-I, Executive Director, International Accreditation

The following describes the various aspects of the designated job. Some or all of these aspects may be changed over time, with or without notice, at the sole discretion of the ACGME.

Applicants must be currently authorized to work in the United States (US) on a full-time basis. The ACGME will not provide employment sponsorship for this position (e.g., H-1B Visa or other US employment authorization).

JOB OVERVIEW

The Administrator supports the work of multiple Review and/or Recognition Committees in their review and accreditation/recognition of graduate medical education (GME) programs. The Administrator is responsible for coordinating the various aspects of committee meetings logistics and activities, compiling the materials and records needed to review and track accreditation, performing follow-up on committee decisions, and serving as a first-line resource to GME program staff members and residents/fellows. Successful performance of the job duties requires the ability to work with minimal supervision, comprehension of accreditation requirements and ACGME policies and procedures, strong attention to detail, and the ability to manage multiple tasks and deadlines concurrently.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Committee Meeting Preparation:

  • Coordinating the preparation of program review agendas, inventorying and evaluating program documents, identifying review purpose, and determining the documentation required for the specific review.
  • Coordinating various aspects of the individual program review process, such as assigning programs to individual reviewers based on skill set and knowledge base, identifying conflicts of interest for individual reviewers, compiling all necessary program review materials, and ensuring workload is appropriately distributed among reviewers.
  • Updating and maintaining committee membership information, committee resources, files, or data in the ACGME’s Accreditation Data System (ADS).
  • Communicating with committee members to ensure accurate completion of all documentation for meetings, responding to inquiries, troubleshooting issues related to accessing information, and identifying missing information/documentation.
  • Coordinating logistics for Committee meetings working with various ACGME departments and outside vendors, including making hotel accommodations for all participants; arranging meeting room set-up, audio-visual, and other IT needs; making group dinner venue and logistics arrangements; ordering meals during meetings; and other items as needed.
  • Reviewing and updating assigned committees’ web page content and other online information.

Committee Meetings:

  • Assisting the team in taking notes for meeting minutes.
  • Providing additional program information to committee members, both before and during meetings, as needed.
  • Scheduling future meetings.
  • Participating in the discussion of travel/financial policies, collection of conflict-of-interest agreements, and performance of other work as needed.
  • Coordinating day-of logistics for both in-person and virtual meetings, including meeting room set-up and catering, IT support, group dinner logistics, and various aspects of virtual meetings, such as chats, breakouts, document sharing.

Post-Meeting Activities:

  • Assisting with drafting meeting minutes for review by the Executive Director.
  • Reviewing and posting Committee decisions, actions, and Letters of Notification in ADS.
  • Tracking site visit requests and completion status.
  • Completing the Meeting Attendance and Attestation report in ADS and ensuring all members with an identified conflict or duality during a meeting are entered into the ADS meeting report.
  • Assisting Committee members with questions about accessing the ACGME reimbursement system and preparing expense reports for payment.

Interim Program Correspondence and Requests:

Reviewing interim requests made by programs in ADS, requesting additional information when required, and processing requests.
Assisting programs with questions regarding required documentation, specific program data requirements or other requests.
In procedural specialties, responding to requests and correspondence relating to graduate Case Log minima and completion of institutional volume forms.

Resource to Program Staff:

  • Responding to basic inquiries from programs and other external constituents, and answering questions about procedures, completion of forms, and annual data updates.
  • Supporting department staff members with preparation for various meetings and workshops.

Accreditation/Recognition Team Responsibilities:

  • Processing new applications and required site visits.
  • Coordinating meetings for subcommittees, task forces, or other work groups, as needed.
  • Performing additional duties as assigned.

Records and Information Resources:

  • Maintaining accurate committee, program, and department files and records using multiple platforms.
  • Routinely updating relevant Committee content on the ACGME website.
  • Coordinating committee membership activities and maintaining current committee member lists.

QUALIFICATIONS

Minimum

  • Bachelor’s degree or three years of experience as an institutional/residency/fellowship program coordinator or five years of administrative support in a health-related area.
  • Strong interpersonal, verbal, and written communication skills.
  • Demonstrated customer-oriented approach to both internal and external communication.
  • Strong attention to detail, accuracy, and follow-up.
  • Flexible scheduling required for Committee meetings that may occur outside of regular business hours.
  • Demonstrated ability to work independently with minimal supervision.
  • Demonstrated good judgment, common sense, and dependability.
  • Basic computer skills required, including using the internet, Adobe Acrobat and with Microsoft Office 365 suite, to include Outlook, Word, Excel, PowerPoint, Teams and OneDrive.

Preferred

  • Master’s Degree.
  • Be deadline-oriented, skilled in working under tight timelines, and comfortable balancing multiple tasks and priorities simultaneously using a flexible approach.
  • Be able to recognize and solve problems.

REQUIRED KNOWLEDGE, SKILL SETS, AND ABILITIES

  • Strong attention to detail and expert follow-up skills.
  • Demonstrated sound judgment, common sense and dependability.
  • Ability to process existing and new information and apply information to novel situations.
  • Skilled in working under tight timelines and comfortable balancing multiple projects and priorities simultaneously.
  • Enthusiastic team player with a strong work ethic and demonstrated flexibility, particularly dealing with multiple cultures and over global time zones.
  • Superior organizational and workflow management skills.

WORK ENVIRONMENT/CONDITIONS

  • This position is situated in a normal office environment with no specific or unusual physical or environmental demands.
  • Ability to travel to RC-I meetings and other ACGME-I events both domestically and internationally as assigned.
  • Most of the work performed is normally done in the ACGME office and/or home office with the typical physical demands of an office environment. During the current state of the COVID-19 pandemic, many ACGME employees are working remotely. When it is appropriate to begin working in the Chicago office, your manager will work with you to determine if a flexible work schedule is available based on your specific role & responsibilities etc.

The ACGME is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. The ACGME welcomes differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, gender identity, or expression status. All applicants who share this goal are encouraged to apply.

Apply Here https://www.click2apply.net/Qlww4DcJQEjB4fJDGFWayj

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