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Administrative Assistant III
Job Description
Administrative Assistant III
Status Full Time : FTE 1
Job Summary
With minimal supervision and direction, provide advanced secretarial support to administrative personnel. Using independent judgment, coordinate the clerical or student employees.
Required Qualifications
1. Thirty (30) college credits related to the position.
2. Two (2) years of experience as a secretary or related.
3. General clerical skills including accuracy in basic math, filing, proofreading, typing, spelling and data entry.
4. Ability to understand and operate appropriate office equipment, including personal computers and working knowledge of department-specific software.
5. Working knowledge and proficiency with Microsoft Word and Excel.
6. Ability to multitask.
7. Strong organizational and project management skills.
8. Good communication skills and the ability to work with a diverse population.
Preferred Qualifications
Physical Demands
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information, diffuse emotionally charged interactions and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability
Ability to solve practical problems, consumer concerns appropriate to this position level, and deal with a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands to handle or feel and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may occasionally lift up to 25 lbs. Specific vision abilities required by this job include close, color and peripheral vision and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Work Hours M-F 8-5 / Evenings and weekends may be required
Salary Grade 8 - $18.33 hourly
Job Duties
Description of Job Duty
Prepares materials from rough drafts to final form (letters, memos, manuscripts, tables, charts, etc.), correcting sentence structure, grammar, spelling, and punctuation as required.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 2
Description of Job Duty
Drafts forms, composes form letters, and compiles factual reports which require exercise of judgment and originality.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 3
Description of Job Duty
Requests, gathers, and/or provides factual information, requiring reference to a variety of sources.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 4
Description of Job Duty
Screens mail and selects correspondence which may be handled by other than immediate supervisor(s) and addressee.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 5
Description of Job Duty
Maintains record keeping and/or filing systems (including computer files).
Essential Duty? Yes
Percentage Of Time
Job Duty Name 6
Description of Job Duty
Schedules appointments and makes travel arrangements for supervisor(s).
Essential Duty? Yes
Percentage Of Time
Job Duty Name 7
Description of Job Duty
Arranges for meetings and conferences and take minutes as required.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 8
Description of Job Duty
Maintains appropriate budget records.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 9
Description of Job Duty
As required, coordinates the work of other clerical and/or student employees.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 10
Description of Job Duty
As required, coordinates the functions of the office(s) to which assigned. Operates fax, copy machines, calculators, and other department specific machines.
Essential Duty? Yes
Percentage Of Time
Job Duty Name 11
Description of Job Duty
Performs related duties as assigned.
Essential Duty? Yes
Percentage Of Time
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