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Administrative Assistant Workforce Grants & Development

Meridian Community College

Job Description

Administrative Assistant Workforce Grants & Development
Position Number : E99934
Division : Workforce Training
Department : Workforce Training
Job Description
  • Project and exercise a degree of confidentiality essential in the execution of administrative duties.
  • Maintain friendly and professional liaison with faculty and staff
  • Maintain front desk area with current flyers, pertinent class information, and up to date literature
  • Greet people and answer telephone calls at front desk
  • Take registrations by phone and in person for Workforce and Continuing Ed classes
  • Create continuing education and workforce class folders for each class as needed
  • Set up classes in Banner system
  • Prepare and send company invoices for applicable classes
  • Contact students for class info call backs & class reminders.
  • Prepare certificates (completion, participation, and/or CEU) for classes as needed.
  • Order office supplies as needed.
  • Type and mail/email correspondence, EMDC reports, and set up folders/files as required
  • Establish meetings, provide communications, and other support as required for activities related to Workforce Grants & Development
  • Get and/or receive mail (daily) and messages and help maintain calendar for Workforce Grants & Development
  • Assist with monthly credit card reconciliation as needed.
  • Make workforce deposits to the Business Office (daily)
  • Pick up/deliver mail on rotation (daily)
  • Everify for new adjunct instructors as needed
  • Other duties as assigned by supervisor.
Required Qualifications
  • High School Diploma or equivalent required
Meridian Community College has an open position for an Administrative Assistant in the Workforce Grants & Development department. The ideal candidate would possess the following skills:
  • Excellent communication, public speaking, and interpersonal skills
  • Excellent teamwork, confidentiality, and customer service skills
  • Proficient use of computer/technology, esp. Microsoft Office products
  • Ability to work well with diverse groups of people including faculty, staff, students, and community members.
  • Willingness to work flexible hours
  • Ability to multi-task and meet deadlines
Preferred Qualifications
  • AA Degree preferred
  • Experience in an office environment and data entry preferred.
  • Additional experience in customer service, education, or related field preferred.
Physical Demands
Salary/Salary Range TBD based on relevant experience
Posting Detail Information
Vacancy Number : 14-22
Posting Number : 3221
Number of Vacancies : 1
Desired Start Date : 07/15/2022
Position End Date (if applicable)
Job Open Date : 06/02/2022
Job Close Date : 06/16/2022
Open Until Filled : No
Contract Length : 12 month
Special Instructions to Applicants
College transcripts are required to complete the application process. You may submit unofficial transcripts for the interview process; however, if a degree is required, your transcripts must be received in order to complete the application process. Letters of recommendation are optional to submit with your application; however, if you do not submit 2 letters of recommendation or have 2 responses received from the listed references, your application is not complete and will not be considered.
Advertising Summary
Meridian Community College has an open position for a Administrative Assistant. The applicant needs to possess teamwork, interpersonal communications, confidentiality, and customer service skills. They would also need to be comfortable with the use of computers/technology; in addition to being able to work well with faculty, staff, students and community members.
Quick Link for Internal Postings https://meridiancc.peopleadmin.com/postings/1726

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