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Administrative Assistant Supervisor for Health Sciences

Job Description

Administrative Assistant Supervisor for Health Sciences


Job Category: Staff

College Name: Madisonville Community and Technical College

Campus Location: Madisonville KY

Summary:
Madisonville Community College is centrally located along the I-69 corridor in beautiful rural Western Kentucky, with easy access to Owensboro and Hopkinsville, Kentucky; Evansville, Indiana; and Nashville, Tennessee.

Duties:

  • Provides administrative support for Associate Dean and programs of Health Sciences
  • General office operations (i.e. greeting visitors; answering phone; sending, retrieving, and distributing mail), office management and administrative skills, phone coverage, record keeping, accreditation processes, etc.
  • Serves as the liaison between the Associate Dean and general public, faculty and staff, and students.
  • Plans, assigns and supervises the work of administrative/clerical employees in Health Sciences.
  • Works with confidential and complex information on a daily basis.
  • Provides students and other inquirers information relating to health sciences programs.
  • Compiles and answers correspondence relative to routine matters.
  • Reviews division expenditures, manages office budget and tracks office spending, coordinates yearly budget allocations. Provides weekly reporting to the Associate Dean of Health Sciences.
  • Orders supplies and reconciles procurement card statements.
  • Schedules, attends and records minutes for the meetings for Health Sciences Division meetings.
  • Serves on committees and work groups.
  • Develops and implements office procedures and methods.
  • Evaluates the performance of assigned employees.
  • Performs other duties as assigned.

Qualifications:

  • High School Diploma/GED and three years related work experience, or equivalent. Associate’s Degree (preferred)
  • Flexibility, positivity, and the ability to maintain calm under pressure.
  • Excellent organizational skills with the ability to set priorities and handle multiple tasks with high level of accuracy.
  • Ability to maintain confidentiality and think critically.
  • Outstanding oral and written communication skills and outstanding customer service and hospitality skills.
  • A desire to be part of a hard-working, productive, and cohesive team.
  • Strong computer skills – Microsoft Office (particularly Word, Excel, and Teams), PeopleSoft, Ad Astra, and DSS.
  • Strong work ethic and ability to communicate effectively with students, faculty, staff, and the community.

Application Deadline: June 17, 2022

To Apply: Please visit our website to make application:

https://careers.kctcs.edu/search-jobs/?from=search&enterprise_code=446

In addition, please upload a letter of interest, resume, three letters of reference and official transcripts.

Applicants will be notified if selected for an interview. Search may be extended if additional candidates are needed.

Long Description:

Official Title of Position : Administrative Assistant Supervisor - Band 6

Department: Heath Sciences Division

Minimum Monthly Salary: $2,500 per month – 12-month contract

Contact: Kim Jones

Open Date: 06/02/2022

Close Date: 06/17/2022

Shift Type: 1st

Opportunity type: Full Time

Job Type: Regular

Salary Type: Non-Exempt

*Please mention you saw this ad on AcademicJobs.*

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