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Internal Audit Specialist

Job Description


Internal Audit Specialist



Salary : $72,019.00 - $97,095.00 Annually

Location : Costa Mesa, CA

Job Type : Classified Staff

Division : District

Job Number : D-002-23

Closing : Continuous

Definition

This is an open until filled position. However, interested, qualified applicants are encouraged to apply by the first closing review date of June 15, 2022. Applicants who apply after June 15, 2022 will be held for a second review, as needed.


Supervision Received
The Director of Internal Audit provides guidance and training as necessary and as required to comply with auditing standards; the incumbent is expected to report to and take direction from the Internal Audit Director while building and maintaining relationships with management, faculty, and staff throughout the District.

Direction and Independence of Action
The incumbent is expected to work with some degree of independence and latitude while collaborating with the Internal Audit Director Internal Audit is expected to produce accurate work product, free from error. As such, errors in the work product could put the department's reputation at risk, affect the decisions made by District management, and create re-work and new reports to be issued. This position requires dependability, integrity, professionalism, independence and objectivity, as well as confidentiality and ethical responsibility. All this must be performed in environment that values transparency and respects that the District is a public institution.

Summary
The incumbent performs financial, operational, compliance, performance, and investigative audits at the District and college sites. Provides quantitative reports/summaries based on the compilation of surveys, data collection, interviews, and data analysis. Documents results of work related to audits and investigations by maintaining and updating files, databases, schedules, proofreading and assembling reports, recording recollections of meetings. Assists in the development and presentation of reports and recommendations.

Distinguishing Career Features
The Internal Audit Specialist provides independent and objective assessments and assists the Internal Audit Director in the execution and implementation of the District's annual audit plan, as well as any impromptu assignments that may arise.

The Internal Audit Specialist assesses internal controls to prepare risk assessments and mitigate the risk of fraud, waste, and abuse. The Internal Audit Specialist evaluates programs, operations, fiscal records, policies and procedures, contracts, grant agreements, and state and federal laws and regulations as applicable. The incumbent may also participate in investigations related to fraud, waste, and abuse, and ethics. In addition, incumbent may develop and deliver training related to Internal Audit functions, ethics, internal controls, fraud, waste, and abuse. Overall, work is performed while adhering to industry standards for audits and investigations.

Essential Duties and Responsibilities
Specific duties may vary among departments and jobs. Incumbents typically perform a substantial portion or all of the following kinds of duties:

  • Gathers data from various District information systems, personnel, and observations made at work sites, for audits, consulting engagements, and investigations of CCCD operations, activities, functions, and programs. Documents and organizes information in working papers.
  • Reviews and analyzes collected information for trends and consistency, making notation of unusual patterns or quality variations. Documents and organizes results in accordance with auditing standards and industry best practices.
  • Creates work plan to complete assignments and develops and performs sampling and detailed testing with limited direction.
  • Researches legal mandates, policies and procedures, best practices, regulations, labor contracts, grant agreements, previous audit, consulting, and investigative reports, and other materials relevant to projects. Conducts assessments of internal controls to mitigate risk of fraud, waste, abuse.
  • Compiles District-wide audit universe and performs risk assessments related to projects in an effort to identify internal controls or potential weaknesses in internal controls. Makes recommendations to improve District operations, reduce cost, and ensure optimization of resources and efficiencies.
  • Provides administrative support to audits. Plans, schedules, and prepares materials for meetings in a timely manner; maintains audit records.
  • Responds to inquiries, conveys information, and provides training about the services provided by Internal Audit.
  • Produces pre-approved reports, correspondence, forms, charts and graphs using various business, office suite, and audit software (Teammate+). Drafts selected report materials that include recommendations, procedures, manuals, briefing packets, and proposed policy changes within established timelines. Receives and assembles working papers to comply with IPPF and GAGAS standards as well as District policies and procedures.
  • Coordinates and sets up meeting facilities. Assists in preparing work-in-progress reports for District management, sets up business calendars and cycles, then monitors key deadlines and/or time lines for projects, and work activities.
  • Performs other duties as assigned that support the overall objective of the position.


Qualifications and Physical Demands

MINIMUM QUALIFICATIONS:

Knowledge and Skills:
The position requires the ability to apply the principles, and practices of government performance auditing, the International Professional Practices Framework (IPPF) as promulgated by the Instituted of Internal Auditors, and Generally Accepted Government Auditing Standards as promulgated by the Government Accountability Office. Requires basic knowledge of the principles, practices and methods of organizational, operational, financial, administrative, performance and procedural research and analysis, including program evaluation and audit methodologies. Requires basic knowledge of internal controls, audit processes, and professional standards and regulations. Requires working knowledge of office practices, procedures and equipment, including filing systems, receptionist and telephone techniques. Requires a basic knowledge of the rules, regulations, protocols, and procedures associated with public meetings, hearings, and the legislative process. Requires working knowledge of MS Office, web page design programs, special applications used by the organization unit, and data entry to custom data bases such as those for auditing. Requires sufficient knowledge of modern English to prepare accurate reports suitable for public distributionRequires sufficient human relations skill to convey technical information, adapt to diverse personalities and styles, collaborate with work teams, and engage in small group discussions.

Abilities:

  • Requires the ability to independently perform all of the duties of the position, at the District Office or from any of the campus sites.
  • Requires the ability to pay attention to detail, accurately take and transcribe notes and/or meeting minutes/recollections.
  • Must be able to learn, interpret, explain and apply knowledge of District organization, Board and committee processes, and special terminology used in auditing and higher education.
  • Requires the ability to research and interpret policies and procedures, and convey results without technical jargon, to a large audience of administrators, management and staff.
  • Requires the ability to apply internal auditing principles and preferred business practices effectively during the course of business.
  • Requires the ability to prepare spreadsheets, graphs and charts, and enter, import and export data to and from databases, and access information from internal and external databases to support research.
  • Requires the ability to collect, evaluate and interpret a broad range of data, either in electronic, written, statistical or narrative form.
  • Requires the ability to apply audit and investigation standards, as well as best practices from Committee of Sponsoring Organizations (COSO).
  • Requires the ability to multi-task and perform related duties on multiple projects simultaneously.
  • Requires the ability to exercise independent judgment, and liaise with external auditors.
  • Requires the ability to provide effective presentations to a wide audience.
  • Requires the ability to learn, understand, interpret, and apply applicable laws codes, and policies.
  • Requires the ability to prepare clear and concise reports, correspondence and other documents appropriate to the audience.
  • Requires the ability to be detail oriented for accuracy and impact to work product.
  • Requires the ability to communicate clearly and effectively both orally and in writing.
  • Requires the ability to complete required annual training requirements to comply with applicable audit standards.
  • Requires the ability to maintain collaborative relationships with diverse groups of people and with those encountered on work-related matters.
  • Requires the ability to conduct limited scope studies.


Education and Experience:
The position requires a Bachelor's degree in public or business administration, accounting, or a related discipline and one year of experience related to audit, program evaluations, or data anlaysis. Alternatively, the position may allow an Associate's degree and five years of progressive experience supporting audits, projects, and financial operations. Or, any combination of education and experience which would provide the equivalent qualifications for this position.
A Master's degree is desirable, but not required. preferred.

Licenses and Certificates:

Requires a valid driver license. Professional certifications are preferred, but not required.
Annual training is required to comply with applicable audit standards, which may require local, state, or out-of-state travel.

Physical Abilities:
Incumbent must be able to function indoors engaged in work of primarily a sedentary nature. Some assignments may require outdoor exposure based upon the needs of the District. Requires sufficient ambulatory ability to move about office environs and locations. Requires the ability to sit for extended periods of time to accomplish desk work. Requires sufficient arm, hand, and finger dexterity in order to use a personal computer keyboard, multi-media presentation, and other office equipment. Requires hearing and speaking skills to communicate in one-on-one and group settings. Requires visual acuity to read printed materials and projected screens. Requires the ability to move, push, pull, and/or lift up to 25 pounds.

Working Conditions:

  • Work is performed while adhering to industry standards for audits and investigations.
  • Work is performed indoors where minimal safety considerations exist.

Conditions of Employment

This is a full time, 12-month per year position. The normal hours of work will be Monday through Friday, scheduled between the hours of 8:00 a.m. to 5:00 p.m. based on the needs of the department. The effective date of employment will be arranged with the supervisor.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.


The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)


The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


Pay Philosophy:
Coast Community College District, through policies, practices, and other benefit programs, delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur July 1 of each year for all classified employees.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism ((BP 7310) (Download PDF reader) (Download PDF reader) (Download PDF reader) (Download PDF reader)(Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  • A complete Classified/Management Employment Application.
  • A current resume (attached as a separate document - PDF recommended).
  • A cover letter highlighting your qualifications for the desired position (attached as a separate document - PDF recommended).
  • Answers to all Supplemental Questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume," N/A, copy and paste your resume, or leave blank).


Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:

All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.

Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is highly recommended that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.

If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.


The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

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